Executive Secretary
 Population Council
 Location: New Delhi
 Last Date: May 21, 2010
 Email: Jobs-India@popcouncil.org (Reference: DevNetJobsIndia.org)

Posting Date: Immediate
Salary: Local - India

POSITION AVAILABLE

TITLE: Executive Secretary

REPORTING TO: Director, Administration, Finance & Human Resources

LOCATION: New Delhi, India

ASSIGNMENT LENGTH: Indefinite - Annually renewable

JOB DESCRIPTION:.

The incumbent should at least be a graduate with a minimum of 7 years of experience with a national or international NGO in an administrative role. S/he should have initiative, drive, follow-through capacity and interpersonal skills. S/he should have excellent written and oral communication skills, ability to handle front office functions, proficiency in computer operations and should be able to work harmoniously in an international and multi-cultural environment.

RESPONSIBILITIES:

1. Provide secretarial and administrative support to the Head of Administration and Human Resources and the Regional Director, on a daily basis.
2. Conduct literature searches on the internet and from other sources
3. Handle work related to power point presentations, excel sheets, typing and drafting letters and other routine correspondence.
4. Arrange travel and hotel bookings for executives.
5. Handle phone calls, visitors, inward/outward couriers and all front office functions of an international organization.
6. Provide logistics and administrative support in arranging, organizing in-house and off-site meetings and conferences.
7. Maintain filing and retrieval system.
8. Handle upkeep of publications
9. Provide any other support related to management processes, as and when needed.

QUALIFICATIONS:

1. Graduate degree with high percentile from a reputed university
2. Minimum 7 years of work experience.
3. Flexible, detail-oriented, organized, adaptable to changing priorities and ability to take initiative and to meet strict deadlines
4. Excellent interpersonal skills and experience establishing and maintaining good relationships with a wide variety of professionals and organizations.
5. Ability to work on multiple tasks at the same time, with minimal supervision

The Population Council is an international, nonprofit, nongovernmental institution that seeks to improve the well-being and reproductive health of current and future generations around the world and to help achieve a humane, equitable, and sustainable balance between people and resources. The Council conducts biomedical, social science, and public health research and helps build research capacities in developing countries. Established in 1952, the Council is governed by an international board of trustees. Its New York headquarters supports a global network of regional and country offices. We are seeking an individual to fill the position described. If you know of a qualified candidate or are interested in applying for this position, please send resume and cover letter by email to : Jobs-India@popcouncil.org Last date: May 21, 2010.

The Population Council provides equal opportunity; it does not discriminate against any person with regard to age, color, creed, national origin, disability, political belief, veteran status, religion, marital status, gender, gender identity, or sexual orientation. Decisions on employment are based on an individual’s qualifications as related to the position for which s/he is being considered. The Council has an affirmative action plan and especially encourages applications from qualified women and members of minority groups. The Population Council is international in the composition of its board of trustees and its staff, as well as in the nature and deployment of its activities.