Work percentage: 100%

Contract: Definite Length Work Contract 

Duty station: World Water Council, Headquarters, Marseille, France

Reporting to: Director - Administration and Finance

Under the general supervision of the Director Administration and Finance, the Executive Assistant will be responsible for preparing the Board of Governors and the Bureau documents, will support the Secretariat in preparing correspondence and carrying administrative duties. The Executive Assistant will thus carry out the following tasks: 

1. Preparation of the organisation of the Board of Governors documents  

·         Prepare and oversee the implementation of a work-flow for the Board meetings;

·         Co-ordinate the preparation and conducting of all aspects of the Board meetings;

·         Co-ordinate the liaison between the Secretariat and all Governors;

·         Track the follow-up of Governor’s commitments and activities;

·         Support Governors in carrying out their Council representation role; 

2. Preparation of the organisation of the Bureau documents

·         Prepare and oversee the implementation of a work-flow for the Bureau meetings;

·         Co-ordinate the preparation of the Bureau meeting including preparation agenda, background documents and minutes;

·         Ensure due follow-up is given to decisions taken and actions decided by staff and governors;

·         Track implementation of decisions and prepare reporting back to the Bureau on follow-up; 

4. General Administration 

·         Monitor and support the review and implementation of the Council’s by-laws and constitution;

·         Prepare background materials and briefs upon request of the Director Administration and Finance;

·         Translate documents from French into English and proofread documents and correspondence in English;

·         Support the implementation of all administrative and financial procedures;

·         Support the World Water Council Management in establishing a well functioning organisation;

·         Contribute to the team spirit and excellent ambiance in the World Water Council’s Secretariat and in working with partners. 

QUALIFICATIONS

The successful candidate will have:

·         A minimum Bachelor of Science/Art or equivalent degree in the field of political sciences, administration or management;

·         A minimum of  5 years experience as Executive Assistant operating at an international level;

·         Demonstrated ability to oversee and work on a wide variety of tasks, activities and projects;

·         Alert, well organized and rigorous in work approach and delivery;

·         Experience in writing clear, high quality correspondence, proposals, and promotion materials;

·         Demonstrated ability to manage time and work effectively and efficiently;

·         Language level of native English speaker and very good level of French;

·         Ability to work in a multi-disciplinary and multi-cultural team;

·         Excellent capacities in main office software touch typing, and a wide variety of internet tools. 

APPLICATIONS

Interested candidates can find a vacancy announcement on www.worldwatercouncil.org. Those who meet the selection requirements are requested to send their curriculum vitae and a letter of motivation in English. This letter should explain the candidate’s experience in carrying out the above tasks and his/her fulfilment of the specified qualifications. The candidate needs to present the names and contact details of 3 references, including one recent employer. Applications can only be done through e-mail and should be received by the World Water Council no later than 25 August 2011 to the attention of:

Mrs. Valerie Bistagne
Director – Administration and Finance
World Water Council
2-4 place d’Arvieux
Espace Gaymard
13002 Marseille - France
Tel: +33 (0)4 91 99 41 00
Fax: +33 (0)4 91 99 41 01
E-mail: recruitment@worldwatercouncil.org

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