Program Assistant - Governance
United Nations Development Fund for Women (UNIFEM)
Location: New Delhi
Last Date: August 31, 2010
Email: unifem.jobs.in@unifem.org (Reference:
DevNetJobsIndia.org)
UNITED NATIONS DEVELOPMENT FUND FOR WOMEN
VACANCY ANNOUNCEMENT NO.UNIFEM/SC/2010/007-I
(RE-ADVERTISEMENT)
Date of Issue: 19
AUGUST 2010
Closing Date: 31 AUGUST 2010
I. Position Information |
Job
Code Title : Program Assistant - Governance
Organization : United Nations Development
Fund for Women
(UNIFEM)
Classified Grade : SC-Band 4
Direct
supervisor : Head of
Governance Unit
Duty
Station : New Delhi , India
Type of
Contract : Service Contract
No. of
positions : One
Duration : One Year (Renewable)
|
This vacancy is open to applicants of either sex with
an approach
to
have a workforce which reflects diversity and gender balance, to
promote equal opportunities. UN does not solicit or screen for
information in respect of HIV or AIDS status. All selections are
based on merit.
|
II. Organizational
Context
|
UNIFEM is the women's fund at
the United Nations. It provides financial and technical assistance to
innovative approaches aimed at fostering women's empowerment and
gender equality. UNIFEM South Asia Regional Office (SARO) works for
countries including India, Nepal, Pakistan, Afghanistan, Sri- Lanka,
Bangladesh, Maldives, Bhutan and Iran.
The
UNIFEM Women and Local Governance programme proposes to enter into
the field of enabling and empowering women elected representatives to
perform more effectively and efficiently as proactive leaders of
local governance. The purpose is to bring women to the forefront as
equal partners in politics at all levels of governance.
Under the overall supervision
of the DRPD and the direct supervision of the Head of Governance
Unit, the Programme Assistant will support
the Governance Unit and provide programme support services ensuring
high quality, accuracy and consistency of work.
|
III. Functions / Key Results Expected
|
Summary of Key Functions
in the following Programmes:
q
Support to
formulation and implementation of programme strategies
q
Support to
management of the programme
q
Administrative
support to the Programme Unit relating to both the programme and
finance functions.
q
Support to
resource mobilization
q
Support to
knowledge building and knowledge sharing
q
Support in
managing strategic partnerships
q
Logistical
support to the programme unit relating to organization of events |
1.
Supports formulation and
implementation of programme strategies focusing on achievement
of the following results:
q
Collection,
analysis and presentation of information for identification of areas
for support and programme formulation/ implementation.
|
2.
Provides effective support to
management of the programme focusing on the achievement of the
following results:
q
Provides support
to the programme unit with the objective that implementation targets
and accountability mechanisms in the programme are duly met
q
Creation of
projects in Atlas, preparation of budget revisions, revision of
project award and project status, determination of unutilized funds,
operational and financial closure of a project.
q
Presentation of
information for audit of projects.
|
3.
Provides administrative support
to the programme focusing on achievement of the following
results:
q
Preparation of
non-PO vouchers for development projects.
q
Maintenance of
the internal expenditures control system which ensures that vouchers
processed are matched and completed, transactions are correctly
recorded
q
Creation of
requisitions in Atlas for development projects, register of goods
receipt in Atlas.
q
Making budget
check for requisitions, POs and vouchers.
q
Liaise and
backstop project partners and functionaries during their visit to
UNIFEM offices and arrange their schedule of meetings.
q
Maintenance of
all records/documents/files relating to the project and related
programmes in a user friendly manner
q
Managing vendors
that prepare products relating to the project.
|
4.
Supports knowledge building and
knowledge sharing focusing on achievement of the following
results:
q
Participation in
the trainings for the operations/ projects staff on programme.
q
Contributions to
knowledge networks and communities of practice.
q
Prepare six
monthly progress reports of the initiative for submission to the
Steering/ Advisory Committee
q
Maintain all
records relating to the project and related programmes in a user
friendly manner
q
Organize /arrange
meetings with government departments and NGO partners as and when
needed.
q
Develop a pool of
contemporary literature on related subjects for reference and use by
the project team.
q
Participation in
the trainings and meetings for the operations/ projects staff on
programme. |
5. Provides support in managing strategic
partnerships focusing on achievement of the following results:
q
Maintaining a
database of information on civil society organizations and campaigns
advocating for strengthening the Panchayati Raj institution
q
Maintaining a
database of donors, assisting in preparation of donor’s profile and
in preparing donor briefs |
6. Provides logistical support to the programme
unit focusing on the achievement of the following results:
q
Meetings and
events are orchestrated effectively by backstopping project partners
and functionaries during their visit to UNIFEM offices and arranging
their schedule of meetings.
q
Support the team
in every way to enable timely and smooth implementation of project
activities
|
-
Any other task assigned by
the Head of the Unit and/or the Regional Programme Director.
|
IV. Impact of Results
|
The key results have
an impact on the overall performance of the Programme Unit and
success in implementation of programme strategies. Accurate
analysis, data entry and presentation of information ensure proper
programme implementation of the UNIFEM programmes in the South Asia
Region.
|
V. Competencies and Critical
Success Factors
|
Corporate Competencies:
q
Demonstrates commitment to
UNIFEM’s mission, vision and values.
q
Displays cultural, gender,
religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
q
Shares knowledge and
experience
q
Actively works towards
continuing personal learning, acts on learning plan and applies newly
acquired skills
Development and Operational Effectiveness
q
Ability to perform a variety
of specialized tasks related to design, planning and implementation
of programme, managing data, reporting.
q
Ability to provide input to
and use new IT based systems
Leadership and Self-Management
q
Focuses on result for the
client and responds positively to feedback
q
Consistently approaches work
with energy and a positive, constructive attitude
q
Remains calm, in control and
good humored even under pressure
q
Demonstrates openness to
change and ability to manage complexities
q
Good understanding of gender
and HIV issues.
q
Demonstrable ability to work
in a team
q
Ability to work under
pressure.
q
Good writing and
communication skills
q
Excellent computer literacy
and skills
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VI. Recruitment Qualifications
|
Education: |
University Degree in Public
Administration, Economics, Political or Social Sciences.
|
Experience: |
2 to 3 years of progressively
responsible administrative or programme experience is required at the
national or international level. Experience in the usage of computers
and office software packages (MS Word, Excel, etc) and advance
knowledge of spreadsheet and database packages, experience in
handling of web based management systems.
|
Language Requirements: |
Fluency in English and other
South Asian languages. |
Interested applicants should apply for the vacancy, using the “Personal
History Form - P 11” and the latest CV.
Application to this vacancy
should be sent to
unifem.jobs.in@unifem.org
. Please insert Vacancy Announcement Number in the Subject of the
E-mail. Applications without the Vacancy Number or with the incorrect
Vacancy Number will not be accepted.
NOTE : Applicants who have recently applied for this position may not
re-apply as this is a Re-advertisement. Only short-listed candidates
will be contacted. |