Finance and Procurement Manager

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JOB DESCRIPTION
Job title: Finance and Procurement Manager

Supervisor: Overall Supervisor is the RBSP Team Leader (TL). In order to comply with all financial policies and procedures of the donor, Ministry of Agriculture, and Roots of Peace, and in order to manage and find solutions to specific financial issues, he/she will work closely with the Deputy Country Director of Operations/Finance Director (DCDO)

Grade: TBD

Salary Range: Salary commensurate with previous salary history. A 20% allowance (on top of base salary) for each work day in Afghanistan.

Leave: Vacation leave - 2 days per month; with R and R trip each 6 months.
Sick leave - one day per month. Administrative leave - 5 business days per 6 months with a paid round trip flight to Dubai or Delhi.

Project Duration: The project began in November 2007 and has been extended until mid-2011

Project Summary:
Roots of Peace (ROP) is a humanitarian, not-for-profit organization focused on the removal of land mines and the restoration of agriculture in former conflict zones.

Roots of Peace (ROP) is implementing the Rural Business Support Project (RBSP) in three provinces in Afghanistan. The goal of the RBSP is to increase rural incomes of agricultural commodity value chain stakeholders. The objective is to develop the commodity value chains in Bamyan, Balkh, and Nangarhar provinces. The Project started in November 2007, and, since the RBSP has met its objectives in developing the targeted value chains, the Project has been extended until mid-2011.

Position Summary: The Finance and Procurement Manager will work under the overall guidance and supervision of TL, and also work closely with the DCDO. The Finance and Procurement Manager is responsible for effective delivery of financial services and the transparent utilization of financial resources and management. He/she will be responsible for analyzing and interpreting the financial rules and regulations and providing solutions to a wide spectrum of complex financial issues.

The Finance and Procurement Manager will work in close collaboration with the Project team in ensuring successful performance in finance and procurement.

Essential Job functions:
• Complying fully with ADB and ROP rules, regulations, policies, and procedures in all of the RBSP’s financial and procurement management activities
• Managing financial resources through planning, guiding, controlling of the resources in accordance with ROP and ADB rules and regulations.
• Implementing effective internal financial control measures and managing the financial resource management system.
• Analyzing, monitoring, and projecting the Project’s financial situation, including any reports of unusual financial activities, transactions, or variances
• Preparing the projection and monitoring the expenses against the projection, providing cash request to ensure that the sufficient funds on hand for disbursements.
• Controlling the project expenditures by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in the system; payrolls are duly prepared; travel claims and other entitlements are duly processed.
• Following up with clients on the Project’s accounts receivables and accounts payables
• Managing, together with the Project Accountant, the bookkeepers in the provincial offices and all their financial activities
• Working closely with the TL and DCDO in monitoring and analyzing the expenditures from the Project’s external budget to ensure the financial due diligence is completed with the achievement of project deliverables.
• Overseeing the procurement activities of the Project by working closely with the Project Management Unit Finance Officer, the RBSP Finance Assistant, and the MAIL Procurement Director and Officers in order to accomplish the following tasks: (1) strict adherence to all ADB procurement guidelines, (2) proper preparation of all procurement documents that are required by the ADB, MAIL, and MOF, (3) timely procurement of the approved goods and services for the RBSP, and (4) timely payment to all vendors based on the terms and conditions within the signed contracts.
• Carrying out administrative responsibilities, including supervising the financial aspects of the Project’s logistics, human resources, office management (Kabul and provincial), and IT.
• Helping prepare the Contract Variations (CV) with the TL and DCDO. Assisting the Supervisor in responding in a timely way to the ADB’s responses to the CV submissions.
• Preparing, reviewing, and submitting monthly financial reports to the Supervisor.
• Assist in all other administrative and financial tasks as required by the Supervisor.

Education: Bachelors Degree in finance and/or accounting.

Experience: At least 7 years of progressively responsible, financial management experience in multi-million dollar Projects is required, including at least three years of supervisory experience. Experience working on projects of multi-lateral international organizations, including Asian Development Bank or World Bank. Proven experience in planning, managing and delivering financial reports on time.

Skills:

Specific requirements:

Ability and flexibility to work under stress and understanding to address sensitive social and/or political issues.

Excellent solution-based management and analytical skills.

Fluency in English (working language), and preferably language skills in Dari, Pashtu, Urdu and or Hindi language skills preferred. Sensitive to cultural and gender issues, capable of working both independently and within a team on task with short deadlines.

Broad financial management and accounting knowledge and skills. Experience with Excel required, prior experience with online financial software i.e. SAGE MIP or Quick books highly desirable.

Ability to work with a range of people with differing views and to adopt appropriate strategies for alliance building and effective advocacy.
Demonstrated understanding of advocacy approaches and ability to work comfortably in a predominantly male environments to build understanding and adopt appropriate strategies for alliance building and effective advocacy for women’s empowerment
Strong analytical and communication, writing and presentation skills.

Supervisory responsibilities:

This position supervises the RSBP administrative, IT, procurement, and finance staff.

Will mentor junior finance staff members in their skill development and professional growth.

Equipment to be used:

Standard office equipment including telephones, calculators, computers and printers.

Working Conditions including Travel and Overtime:

Commitment to the improvement of gender equality and equal development in Afghanistan.

Actively works towards continuing personal learning, development and applies newly acquired skills.

Development and Operational Effectiveness.

Integrity and honesty in performing the daily assigned responsibilities.

Ability to deal with a large amount of work and prioritizing the important tasks.

Ability to travel and occasionally visit the Program’s activities -- sometime in remote areas of Provinces distant from the capital city of Kabul, which require flights by fixed wing and helicopter modes of air transportation as well as transportation by road.

Inter-personal Skills and Self-Management:

Excellent inter-personal and communication skills.

Motivation, flexibility and capacity to work under pressure and additional hours.

Focuses on results and responds positively to the feedback.

Consistently approaches work with energy and a positive, constructive attitude.

Remains calm, in control and good humored even under pressure
Strong sense of personal initiative and problem solving skills.

Applications:
Cover Letters and CVs should be emailed to: resumes@rootsofpeace.org

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