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Senior Adviser, Human Resources and Capacity Development

REPÚBLICA DEMOCRÁTICA DE TIMOR-LESTE
MINISTÉRIO DAS FINANÇAS:
Planning and Financial Management Capacity Building Program

Position: Senior Adviser, Human Resources and Capacity Development

Objectives To establish best practice capacity development approaches across the Planning and Financial Management Capacity Building Program.

Reporting Director General Corporate Services and Senior Management Adviser
Counterpart Head, Human Resources
Duration To June 2011
Location Ministry of Finance, Dili, East Timor

Selection Criteria

Essential
• At least 10 years professional experience of which five would have been spent working as a manager in corporate resources in a public sector agency or consulting company, with substantial experience in personnel recruitment and human resource planning.
• A track record of managing public sector reform and / or corporate change process.
• Extensive knowledge of public sector management and administration, with specific knowledge of capacity development and organizational changes approaches.
• Excellent negotiation skills. Ability to manage complex stakeholder relationships. A high level of emotional intelligence, and an ability to establish consultative, constructive and supporting working relationships with colleagues from different cultures.
• Excellent analytical and communication skills.
• English language fluency.
• A University degree preferably a Masters in a relevant discipline.
• Experience developing, delivering and evaluating capacity building activities from needs analysis through to evaluation in developing countries,
Desirable
• Knowledge of Tetum, Portuguese or Bahasa Indonesia.

Application procedure

Please visit our website at www.mof.gov.tl/ and go to ‘Employment Opportunity’ to learn about our recruitment process and your application requirements including how to address the Selection Criteria in your application.

Applications need to be sent to our Programme Implementation Officer-PFMCBP at email address, pfmcbp@mof.gov.tl , no later than 17:00hours Timor-Leste time on 19th March 2010.

Only short-listed candidates will be contacted.

“PREVIOUS UNSUCCESSFUL APPLICANTS NEED NOT RE-APPLY”.
Project Background

The Ministry of Finance of the Government of the Democratic Republic of Timor-Leste is looking to recruit a Senior Adviser Internal Reform, Capacity Building and TA Coordination for its Planning and Financial Management Capacity Building Program (PFMBP). PFMCBP is a five-year technical assistance program supported by a grant from the International Development Association and a co-financing Multi-Donor Trust Fund. The Program started in late 2006, and is scheduled to close in July 2011. PFMCBP provides technical assistance to sustainably strengthen planning, budgeting, public expenditure management and revenue administration for growth and poverty reduction, with emphasis on efficiency, effectiveness, accountability, integrity, service culture, and transparency.

PFMCBP has assisted the Government of Timor-Leste take forward an important reform agenda. Key achievements include implementation of a major reorganization of the Ministry of Finance; strengthening public expenditure management through simplification and strengthening of treasury systems and processes, and increased delegation of authority to line ministries; improved revenue management, including increased transparency in tax administration and reinforcing Petroleum Tax administration; and a gradual improvement in macroeconomic planning. There are important challenges ahead as the Ministry of Finance implements a strong reform program in a capacity constrained environment. PFMCBP itself has a challenge to build capacity and enable an increased transfer of responsibility to Timorese public servants.

The Ministry of Finance is responsible for the strategic management of PFMCBP, through its Senior Management Committee chaired by the Minister of Finance. There is a dedicated Program Implementation Unit that is responsible for day-to-day program management and implementation which has been integrated recently into the newly established Directorate General Corporate Services. A Supervisory Committee of donors to PFMCBP, also chaired by the Minister of Finance, provides regular oversight on program implementation and achievements. The World Bank is responsible for program supervision, to ensure it is aligned with agreed objectives and financing agreements.

Scope of Work

The Senior Adviser will report to the Director General Corporate Services and the Senior Management Adviser. The Senior Adviser will assist the Senior Management Adviser Corporate Services, a part time position, in providing advice to the Director General Corporate Services. The Senior Adviser will counterpart the Head of Human Resources.

The position will:

• Assist the Senior Management Adviser Corporate Services to provide advice to the Director General on legal, audit, communication, human resources, information technology, and logistics support
• Assist with HR planning, particularly in the preparation of the Procurement Plan
• Establish best practice capacity development approaches across the program
• Develop the professional skills, knowledge and attributes of counterparts
• Draft the Institutional Development Capacity Building Plan
• Supervise implementation of the Institutional Development Capacity Building Plan
• Monitor and evaluate the capacity building approaches of civil servants and advisers
• Foster a customer-service culture and ethics of professionalism, accountability and transparency
• Work closely with Directors General, Directors, and advisers
• Advise the Consultative Committee on organizational development and corporate reform
• Assist the Senior Program Manager with the recruitment of a large team of consultants
• Assist with the implementation of the performance management system for advisers

Key Deliverables
• A Workplan within four weeks of commencement
• Report against performance management system for consultants every three months
• Prepare capacity development plan and report on the outcomes every six months
• Monthly Progress Reports to the Director General Corporate Services and the Senior Management Adviser reporting against agreed Work Plan
• Assist with the recruitment of consultants
• End of Assignment report to the PIO no later than 10 working days prior to the end of contract.

Performance Evaluation
Performance of the Senior Adviser Human Resources and Capacity Development will be assessed by the Director General Corporate Services and the Senior Management Adviser in accordance with the performance review framework for advisors in place in the Ministry.

There is probation period of three months.

Competency Framework for the Position of Senior Management Adviser

Competencies
Please describe how you have met these competencies
At least 10 years post graduate experience of which five would have been spent working as a manager in corporate resources in a public sector agency or consulting company, with substantial experience in personnel recruitment and human resource planning.

A track record of managing public sector reform and / or corporate change process.

Extensive knowledge of public sector management and administration, with specific knowledge of capacity development and organizational changes approaches.

Excellent negotiation skills. Ability to manage complex stakeholder relationships. A high level of emotional intelligence, and an ability to establish consultative, constructive and supporting working relationships with colleagues from different cultures.

Excellent analytical and communication skills.

English language fluency.

A University degree preferably a Masters in a relevant discipline.

Experience developing, delivering and evaluating capacity building activities from needs analysis through to evaluation in developing countries.

At least 10 years post graduate experience of which five would have been spent working as a manager in corporate resources in a public sector agency or consulting company, with substantial experience in personnel recruitment and human resource planning.