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Operations and Administration Assistant

Control Arms Secretariat
Location: New York City, USA
Last Date: April 11, 2011

Organization: Control Arms Secretariat
Location: New York City (Midtown East)
Contact information:

The Control Arms coalition is an international campaign that has been working since 2003 for tough controls on the international arms trade in order to reduce human suffering. This is an exciting moment in the campaign’s development, as formal negotiations are now underway at the United Nations toward the conclusion of an Arms Trade Treaty (ATT).

We are looking for talented and committed individuals who can help to drive forward the international campaign, and provide support to our growing network. You will have great leadership skills, be experienced in working with multi-cultural and multi-lingual networks, and possess the drive, passion and commitment to see campaigns make a real difference.

Purpose of the Control Arms Secretariat
To serve the responsibilities and role of coordinator and facilitator for the Control Arms coalition – a global civil society campaign fighting for tough legally-binding arms control that will prevent irresponsible arms transfers in order to save lives and protect livelihoods. The new Control Arms Secretariat will lead and implement the coalition’s operations, activities and strategies, and serve and support the members and the bodies of the coalition in their efforts to effectively advocate and campaign for a strong ATT. This includes supporting work at the national, regional and international levels.

Positions Available:

3. Operations and Administration Assistant
Part-time, 20 hours per week

Job description
The Operations and administration assistant will be responsible for all operational and administrative support for the new Control Arms Secretariat. This post will report to the Coordinator of the Control Arms Secretariat.

Oversee general operations and logistics for the coalition, including: travel and meetings arrangements for Secretariat staff; travel and supporting Control Arms Steering Board meetings; and leading support and coordination of members at international meetings and conferences, especially at UN, with travel, hotels, per diems, accreditation, NGO presentations, etc.
Provide the Coordinator with operational support, including in fundraising efforts (such as grant writing and reporting, as well as related administrative tasks), perform general office support duties (train and manage interns and volunteers, etc.)
Ensure and liaise as needed so that administrative support is efficiently rendered by host organization and/or interns.

Qualifications/Person Specification


 University degree.
 Experience in civil society, government or international organization environment.
 Relevant experience in operational and administrative work.
 Excellent communication and writing skills.
 Fluent oral and written communication skills in English – and ideally another language.
 Understanding of, and experience in, multicultural environments with a diverse range of geographical, language, gender, religious and cultural backgrounds.
 Complete computer literacy, including email, internet, word processor and spreadsheets.

Salary: Up to $20,000 (for half time) with benefits.
Length of contract: One year, with possibility of renewal.
Apply by: April 11, 2011
Start date: As soon as possible.

To apply: Interested applicants should email cover letter, a detailed CV/resumé, and three references. Only applicants who fulfill the aforementioned requirements will be considered, and only short-listed candidates will be contacted. Send to

Candidates must demonstrate eligibility – or ability to rapidly gain eligibility – to legally work in the United States (citizenship, “green card”/work permit). Minorities are urged to apply, as Control Arms highly encourages diversity.



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