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Project Administration Specialist

BroadReach Healthcare (BRHC)
Location: Arlington, VA, USA
Last Date: August 8, 2011

BroadReach Healthcare (BRHC) is a global healthcare solutions company that provides consulting, implementation and program management services. We are dedicated to expanding access to healthcare services across the globe through innovative approaches that combine the best of the private sector and public health. We work with a wide range of partners and clients, including international donor agencies, national governments, civil society, pharmaceutical companies, local NGO partners, and other private-sector companies. We apply our expertise across five core service areas: Distribution Networks/Product Value Chain, Health Systems Strengthening, Patient Education and Community Mobilization, Public-Private Partnerships, and Strategic Consulting. Our approach across each of these service areas combines best practices from the public sector with business efficiency and private sector discipline to address international health challenges and opportunities.

Position Summary:
BRHC is currently accepting applications for a Project Administration Specialist to be based in the Arlington, VA office. The Project Administration Specialist works under the general supervision of the Business Development Director, with oversight from the Vice President of Global Health.

The Project Administration Specialist will work closely with the technical staff providing administrative, financial, contractual and logistical support for all centralized management of US-Government and other donor-funded projects such as USAID, PEPFAR, CDC, DFID, World Bank, etc. He/She will assist the Business Development Unit (BDU) in the preparation of cost proposals and ensure compliance with Federal rules and regulations.

Key Responsibilities:
Provide project pipeline analyses, management and financial administrative support to designated projects/programs
Monitor project expenses against approved budgets and ensure proper charging of expenditures and correct booking problems in a timely manner
Provide on-going financial administration to projects including approvals of purchase requisitions, consultant agreements, vendors and subcontractors invoices, travel expense reports, and client invoices
Support existing projects in budget realignments
Ensure agreements are in compliance with donor regulations and company policies
Work with the BDU and Finance Department in preparing cost proposals, including the development of budgets and budget cost notes, drafting of terms and conditions, and ensuring responsiveness and compliance in pricing
Review solicitations and proposals for compliance
Gather and analyze costs for developing and revising complex proposal budgets in accordance with donor requirements, while utilizing advanced spreadsheet techniques
Coordinate with the proposal team on strategic issues involving proposal budgets
Create and/or modify budget spreadsheet templates in accordance with donor requirements
Provides support to field offices and general project related administrative work as required
Provide guidance to subcontractors as a part of the proposal development process and perform activities including: providing budget assumptions, negotiating budgets, developing budget templates, reviewing budgets/notes, and ensuring final submissions conform to donor requirements
Assisting with personnel on-boarding, orientation and overseas logistical assignments

Basic Qualifications:
A Bachelors Degree in Business Administration, Accounting, Finance or other related field, Master's degree preferred
5+ years of financial and US Government/USAID contracting related experience
Demonstrated experience providing project management, pipeline analyses and administrative support
Experience developing business and cost proposals
Advanced analytical and business modeling skills
Knowledge of OMB Circulars A-110, A-122, and A-133, as well as FAR and AIDAR
Demonstrated research, analytical, writing and communication skills
Proven demonstration of flexibility and creativity
Ability to manage work and deliver high quality outputs in a fast-paced environment
Advanced Word, Excel, PowerPoint
Highly motivated self-starter who takes direction well, but also works independently
Demonstrated ability to work effectively in an entrepreneurial environment

Additional Desired Qualifications:
Experience in USAID/USG business development within global health
Master's degree in a related discipline
Based in the Washington DC Metro Area


To apply directly for this position, please click the attached link:
(Only applications submitted through the BroadReach website will be considered. Applications that are e-mailed or faxed will not be considered for employment. Thank You!)

BroadReach Healthcare offers a highly competitive salary and benefits package, including health, vision, and dental insurance, a 401(k) plan with match, and annual performance bonus.

BroadReach is an equal opportunity employer.


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