Project Administrative Officer
Africa Rice Center
Location: Saint Louis, Senegal
Last Date: June 30, 2011
The Africa Rice
Center (AfricaRice) is seeking a highly qualified
at its General
Support Staff position level (GSS) to be based at its
Station of Saint
Louis Ė Senegal.
is a part of the
AfricaRice team. He/She will perform his/her duties under the supervision of
both coordinators of GSR and STRASA projects.
The Africa Rice
Center (AfricaRice) is an association of 24 African member states and one of the
15 international Centers supported by the Consortium of International
Agricultural Research Centers (CGIAR).
The Centerís mission is to contribute to poverty alleviation and food security
in Africa, through research, development and partnership activities aimed at
increasing the productivity and profitability of the rice sector in ways that
ensure the sustainability of the farming environment.
temporarily headquartered in Cotonou, Benin.
The project Administrative Officer will be responsible for
administrative and logistical assignments in close collaboration with the Head
of Administration and Finance. She/He will:
Provide support to the Project Coordinators in the day to day project management
activities by maintaining a database of project contacts and update them as
Assist with the administration and organization of meetings and events connected
with the project, including training, seminars, and Steering Committee meetings
as well as monitoring and evaluation tours. This may include meetings held
outside the office/station and to handle the preparation and distribution of
Handle requests and follow up on disbursements of grants/funds for project
activities and maintain all necessary supporting documentation for accounting
and reporting purposes.
Monitor deadlines and reporting dates to alert country project coordinators.
terms of references for approved vacant and consultancy positions and liaise
with the human resources office in the recruitment process.
Prepare drafts of correspondences, as appropriate for the Coordinatorís perusal.
Provide administrative and logistical support for country coordinators as well
as to other members of the project in the implementation of project-related
addition to the tasks enumerated above, be prepared to provide any other
specified support to the GSR and STRASA teams as and when necessary.
Assist with ordering equipment and supplies for laboratories, field work and
a Masters degree or equivalent degree in Administration and /or project
excellent organizational and administrative skills, including the ability to
handle a number of tasks concurrently.
Possess IT skills in the use of Microsoft Word, Excel, PowerPoint, Outlook and
internet Explorer, have experience in organizing, coordinating and administering
logistics for events.
good oral and written communication skills in either English or French and a
working knowledge of the other.
the ability to work under minimum supervision and be proactive as well as being
able to work in teams.
willing to travel extensively within the sub-region.
Knowledge/experience in working in a multidisciplinary and multicultural
environment will be an asset.
This is a
regionally-recruited position and the appointment is for two years with
possibility for renewal.
an attractive salary and benefits package and a collegial and gender-sensitive
Candidates should send their
application including a cover letter together with a detailed CV
with the following information: Name, surname, gender, date of birth, family
status, nationality, higher diploma obtained, number of years of professional
experience for the position, good knowledge or not of the Institutionís working
languages (French/English) with
the names and addresses (including telephone / fax / email) of three referees
Africa Rice Center (AfricaRice)
2031 Cotonou, Benin
(229) 21 35 05 56; T: (229) 21 35 01 88
quote the reference of the announcement as the subject of your application.
Applications will be considered up to June 30, 2011.
AfricaRice believes that staff diversity promotes excellence in its operations,
and encourages applications from women and developing country professionals.
AfricaRice thanks all applicants but only the short listed candidates will be
To learn more about AfricaRice, please visit our website at
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