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Program Implementation Coordinator

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Institute for War and Peace Reporting-US
Location: Washington, DC
Last Date: February 20, 2011
 

 

Institute for War and Peace Reporting-US

Job Title: Program Implementation Coordinator
Location: Washington, DC
Reports To: Director of Programs
FLSA Status: Exempt

SUMMARY
The Program Implementation Coordinator plays a key role in supporting management and program teams to develop, implement and monitor activities. The role also requires sound budgeting skills that strengthen the ability of IWPR’s programs to accomplish their work. S/he ensures the smooth and effective implementation of projects supported primarily by the US government and private foundations. This role requires budgeting expertise (development and review) and strong experience in grant management, including reporting, analysis and sub-grant monitoring. The post holder plays an important role within IWPR’s network of affiliates in London, The Hague, Washington DC and our field-based operations.

S/he pro-actively manages the implementation of planned activities within a dynamic environment of shifting priorities, while maintaining communications with Program Directors and effective teamwork with other staff. This will be achieved through a broad range of responsibilities, including both technical and administrative duties.


KEY RESPONSIBILITIES

Project Development, Implementation and Technical Assistance

• Provide leadership in defining and facilitating program planning and implementation.

• Work closely with Program Directors on program planning and development and corresponding budget development.

• Oversee the implementation of US-supported project work plans, ensuring that resources are available (human, financial and material) for work at home offices and field levels.

• Establish management systems to ensure smooth running of project activities.

• Work with program and financial staff to ensure that activities meet approved accounting and management standards.

• Assist program staff in monitoring their program budgets and work plans to ensure programs will achieve the results anticipated within the resources and time allocated.

• Monitor program deliverables and outputs to ensure compliance with grant obligations.



Budgeting and Reporting
• Create detailed program budgets for US government and foundation grant proposals.
• Analyze and monitor budget-to-actual monthly reports for programs.
• Help create standardized, easy-to-use, detailed budgets across each program and country for the Development and Program teams.
• Assist in worldwide budget forecasting.
• Support annual budgeting process and long-term planning.
• Assist with evaluating budgets provided by in-country teams.

Communications and Outreach
• Edit and contribute to the programmatic reporting to donors and IWPR friends.
• Represent IWPR’s programs to international donors and organizations to leverage continued and new funding.
• Liaise with funding partners to keep them abreast with program development.

QUALIFICATIONS
• Masters degree in international program development or a related field.
• Experience in program planning and budgeting and proven organizational and administrative management skills with the ability to take initiative and resolve issues.
• Demonstrated ability to design program budgets and manage grants, preferably in an international setting.
• Overseas work experience a major plus.
• Appropriate computer skills.
• Strong interpersonal skills and demonstrated ability to work in a team environment.
• Detailed oriented and extremely organized.
• Ability to work independently and take initiative.
• Willingness to travel internationally.

PHYSICAL DEMANDS and WORK ENVIRONMENT
The physical demands described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision for use of computer and reading printed and electronic materials. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly exposed to the risk of radiation from regular exposure to computer VDTs.

To apply: Please visit http://iwpr.net/vacancies  and follow links to apply online. You will be required to upload a up to date CV/résumé and a covering letter.

Deadline for applications: Sunday 20th February 2011

 

 

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