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Grants and Contracts Manager

Helen Keller International
Location: New York, NY
Last Date: January 10, 2011
Email: (Reference:


Helen Keller International
Job Announcement – Grants and Contracts Manager
New York, New York

Established in 1915 with Helen Keller as a founding trustee, Helen Keller International (HKI) works to save the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI offers programs in 21 countries in Africa and Asia as well as in the United States. The organization combats the causes and consequences of blindness and malnutrition by establishing programs based on evidence and research. Each year, their programs directly benefit millions of people, and children are a primary concern. HKI programs address malnutrition, cataract, trachoma, onchocerciasis, refractive error and diabetic retinopathy. HKI has over 700 staff and a worldwide annual budget of over $45 million. The headquarters office is recruiting a Grants and Contracts Manager.

Position Overview:
The Grants and Contracts Manager will work with Neglected Tropical Disease (NTD) Control Programs and provide grants management support for global, regional, country and headquarters programs. This operational support includes budgeting, financial grant management, analysis and reporting for future and current headquarters-managed NTD and trachoma projects.

Scope of the Position:

Financial Management
• As part of a team with headquarters, regional, and field staff, provide budgeting leadership and monthly performance monitoring against budget to country offices where NTD and trachoma control programs are being implemented.
• In collaboration with the Director for NTD Control Programs and the Program Manager, assist country office programs in technical and financial performance.
• Assist headquarters and field offices with the development of annual donor budgets aligned with the work plans for the NTD and trachoma programs and review all donor budgets prior to approval.
• Ensure that budgets and project information is correctly represented in Agency financial and project management systems.
• Provide support for billing and other reporting requirements and analyze and research issues and problems related to financial management of projects, making recommendations for adjustments, and with approval journalize adjustments when needed. Work closely with program staff to ensure that finance reports are aligned with monthly programmatic activities.
• Responsible for all areas of financial accounting and reporting in accordance with USAID requirements.
• Maintain strong financial controls to guarantee compliance with government rules and regulations and private donor requirements.
• Work with program staff on a regular basis to maintain the financial tools used by donors.

Grants Management and Reporting
• Play the lead role in ensuring that key processes are in place to ensure that grant risk assessment, donor financial compliance, and reporting management systems receive consistent attention and direct support.
• Collaborate with the Director for NTD Control Programs to identify priorities and staffing needs to deliver on annual work plans.
• Conduct regular monitoring field visits for compliance to all applicable rules and regulations.
• Assist in trouble-shooting issues as necessary.
• Where applicable, ensure that policies, procedures, tools and training are being implemented.
• Ensure that sub-grants are being effectively monitored and continuously contribute to HKI’s sub-grant management capacity.
• Maintain primary relationship for financial grant management with funding partners.
• Manage the close-out of completed projects.

• Master’s Degree in business administration, grants/contracts management, finance, accounting, public administration or related field with five years relevant experience working on finance, grants, and contractual management of government-funded projects; or Bachelor’s Degree with seven to ten years of relevant experience.
• Minimum of five years experience with donor-funded programs in developing countries, preferably with the United States Agency for International Development (USAID).
• Knowledge and experience in grants administration and procurement regulations.
• Knowledge of Microsoft software products.
• Ability to perform duties that require a close attention to detail.
• Ability to prioritize workload, assume responsibility for work and follow through to completion.
• Ability to undertake frequent field travel (approximately 30-40%).
• Ability and willingness to work under pressure as a part of a global team.
• Ability to conduct trainings for field office staff and in-country partners.
• Experience in systems and financial audits.
• Oral and written proficiency in French is strongly preferred.
• Knowledge of the Africa region is desirable.
• Demonstrated understanding of the synergy between the programmatic, operational and financial components of public health initiatives.
• Strong interpersonal skills in dealing with internal and external colleagues.

To Apply:
Interested applicants should submit a cover letter and resume to Ms. Lori Tiller, Senior Vice President and Chief Operating Officer at  noting the position title in the subject line. Applications will be accepted until the position is filled.


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