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 Manager Finance & Admin
 AED / Behavior Change Communication for Improving Healthy Behaviors Program in India

 Location: Lucknow
 Last Date: April 18, 2011
 Email: (Reference:

AED Job Description

 Manager Finance & Admin

Behavior Change Communication for Improving Healthy Behaviors Program in India ________________________________________________________________________

Supervisor                  :           Project Director (UP)

Location                     :           Lucknow

Project Duration       :           The duration of this project will be 10/25/2010 to


Project Summary

The AED Center for Global Health Communication and Marketing (CGHCM) works to bring about positive changes in the actions of individuals, communities, and institutions that will improve the health and well-being of vulnerable populations around the world. Through bilateral funding from USAID/India, AED’s India BCC-IHBP Task Order will focus on institutional strengthening for health communication at the national level and also in the state of Uttar Pradesh. The project will use evidence based approaches to design BCC strategies for HIV/AIDS, TB, MCH and FP/RH that reach to the community level and focus on individual and social change. Through advocacy and other community interventions, vulnerable communities will be empowered to address many health issues such as stigma, gender and rights. 

Position Summary

The Finance Manager will work to support  the  project state office located in Lucknow and project district offices in Uttar Pradesh.  This person will lead the Finance & Admin team at the Lucknow and District Offices of BC-IHBP. The UP State Project Director will be the Administrative Supervisor and Director Finance & Administration at National office will be the Technical Supervisor for this position. S/he will be responsible for providing supervision and guidance on all financial matters to the State and Districts offices as per project and AED norms and policies.  

Essential Job Functions

Specific responsibilities including but not limited to:  

·         Selection , finalization and periodical review of vendors for project supplies.

·         Reviewing the financial records, vouchers and other financial transactions relating to the Lucknow State office and all the district offices.

·         Preparation of monthly, quarterly and annual financial reports

·         Preparation and consolidation of State and District offices’ monthly Fund forecasting

·         Preparation and consolidation of State and District Annual and program budgets

·         Preparation of variance reports on the actual Vs budget expenditures.

·         Liaison with the national  and district offices on financial management.

·         Supporting National Office as required in handling payroll , TDS and tax returns for  the UP State office and districts offices.

·         Liaison with banks and conduct banking transactions as required

·         Monitoring the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year.

·         Ensuring that all financial reporting is completed on time and submitted to National office.

·         Overseeing the financial audits of the state and district project offices.

·         Providing financial inputs for project management, human resource management policies, logistics, travel and other areas of administration

·         Coordinating with National Office team in all aspects of financial management

·         Ensuring all financial/legal compliances & AED Policies are strictly adhered to.

·         Providing guidance and supervision to the Grants Manager, Office Manager and Finance Officer .

·         Training of project staff at State and District offices in financial norms and donor requirements

Supporting Project Director (UP) in Finance/Administrative/Logistics responsibilities as required. Qualifications

The ideal candidate will hold the following qualifications:


  • Qualified CA/MBA in Finance required
  • 8-10  Years Financial experience with 3 - 4  years experience as Finance Manager for a large donor funded project, preferably USAID
  • Experience in financial accounting work in Tax laws , FCRA & INGO
  • Computer knowledge in Tally, MS office, Internet, expert MS Excel knowledge
  • Fluency in written and spoken English.
  • Strong organizational skills, ability to manage many tasks simultaneously and ability to work under time pressure.Strong teamwork and interpersonal skills.
  • Willingness to undertake travel as required.


  • Knowledge of Quick Books Accounting Software

·         Experience of working with USAID funded projects

  • Excellent interpersonal and communications skills
  • Strong organizational skills, ability to set priorities, lead and motivate others
  • Strong problem solving skills
  • Proven ability to work well with diverse groups and work as part of a team
  • Consultative and collaborative approach
  • Able to inspire and lead a high performing team


The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.  

AED is an Equal Opportunity Employer. Women candidates are encouraged to apply. To apply, please write to and mention the position you are applying for. The last date for application is 18 April 2011. (Only shortlisted candidates will be notified)


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