International Procurement Adviser
(Project
Implementation Unit) PFMCBP
Ministry of Finance, Dili, East Timor
Location: Dili, East Timor
Last Date: August 10, 2010
Email: pfmcbp@mof.gov.tl (Reference:
DevNetJobs.org)
REPÚBLICA
DEMOCRÁTICA DE TIMOR-LESTE
MINISTÉRIO DAS
FINANÇAS:
Planning and
Financial Management Capacity Building Program
Position
International Procurement Adviser
(Project Implementation Unit) PFMCBP
Contract
No
DGCS 64
Objectives
The consultant will advise and assist the Senior Program Manager in planning and
carrying out procurement activities in accordance with PFMCBP Legal Agreements
and WB Procurement Guidelines. The Procurement Adviser will ensure effective,
efficient, transparent and accountable procurement of goods and works as well as
selection of consultants across the full program, including timely and efficient
work planning, coordination with relevant technical/work units, procurement
monitoring and evaluation, and reporting.
Reporting
Senior Program Manager-PFMCBP
Counterpart
Procurement Technical Support Officer
Duration
June 2011
Location
Program Implementation Unit – PFMCBP
Ministry of Finance, Dili, East Timor
Selection
Criteria
·
A
Master’s degree in a relevant field (Commerce, Accounting, Business
Administration, Law, or related field).
·
At
least eight years progressive experience in procurement, including experience in
selection and hiring of consultants and procurement of goods based on standard
bidding documents as applicable.
·
Familiar with the World Bank/IDA procurement guidelines and procedures or
demonstrated capacity to rapidly gain familiarity.
·
Previous procurement experience with an international development agency will be
an advantage
·
Good
interpersonal skills. Strong collegial spirit and demonstrated ability to work
well as a member of a multicultural team
·
Experience in working with senior officials.
·
Good
analytical skills and sound knowledge of project management competencies.
·
Fluency in English and good communication skills.
Project Background
The Ministry of
Finance of the Government of the Democratic Republic of Timor-Leste is looking
to recruit a Procurement Adviser (National) for its Planning and Financial
Management Capacity Building Program (PFMCBP).
The PFMCBP is a
five-year technical assistance program supported by a grant from the
International Development Association and a co-financing Multi-Donor Trust Fund.
The Program started in late 2006, and is scheduled to close in July 2011. The
PFMCBP provides technical assistance
to
sustainably strengthen planning, budgeting, public expenditure management and
revenue administration for growth and poverty reduction, with emphasis on
efficiency, effectiveness, accountability, integrity, service culture, and
transparency.
The PFMCBP has assisted the Government of Timor-Leste take
forward an important reform agenda. Key achievements include implementation of a
major reorganization of the Ministry of Finance; strengthening public
expenditure management through simplification and strengthening of treasury
systems and processes, and increased delegation of authority to line ministries;
improved revenue management, including increased transparency in tax
administration and reinforcing Petroleum Tax administration; and a gradual
improvement in macroeconomic planning. There are important challenges ahead as
the Ministry of Finance implements a strong reform program in a capacity
constrained environment. The PFMCBP itself has a challenge to build capacity and
enable an increased transfer of responsibility to Timorese public servants.
The Ministry of
Finance is responsible for the strategic management of the PFMCBP, through its
Consultative Council for Financial Management (CCFM), interchangeably known as
the Senior Management Committee) chaired by the Minister of Finance. There is a
dedicated Program Implementation Unit (PIU) that is responsible for day-to-day
program management and implementation which has
been integrated recently into the newly established Directorate General for
Corporate Services.
Scope of Services
The Procurement
Adviser will assist the Senior Program Manager in managing and implementing the
procurement functions of the PIU-PFMCBP. The position will:
·
Interact with all technical units
and provide support in preparation and update of the Implementation Action Plan
(IAP) and Procurement Plan (PP).
·
Advise on appropriate procurement
procedures that best suit the Program’s needs within the agreed Procurement Plan
and in accordance with PFMCBP Legal Agreements.
·
Help prepare Terms of Reference;
Specifications; Requests for Proposals/bidding documentation for all procurement
activities and selection of consultants and firms.
·
Ensure timely publications of
Specific Procurement Notices, Expressions of Interest and Request for Proposals
when required.
·
Coordinate the Evaluation
Committee’s meetings and record minutes.
·
Monitor implementation of the
PFMCBP Procurement Plan and update as required.
·
Ensure that all PIU procurement is
carried out in accordance with PFMCBP legal agreements, World Bank/IDA
Procurement Guidelines, Selection and
Employment of Consutants Guidelines, Government regulations.
·
Review and update the section on
Procurement of the PFMCBP Operations Manual, with the concurrence of the World
Bank.
·
Establish and maintain within the
PIU a procurement filing system, ensuring that appropriate documentation is
included in each procurement file.
·
Assist Senior Program Manager to
compile periodic reports on consultants’ outputs.
·
Work in coordination with the
Financial Management Adviser International in managing all contractual payments,
disbursements, and internal and external audits and help prepare quarterly
reports to the World Bank.
·
Assist the Senior Program Manager in the negotiation of contracts
with selected consultants and in the preparation of required documents based on
WB sample or standard bid docs/ evaluation reports that will be submitted to the
World Bank for their clearance and “no objection” (NOL).
·
Assist the Program Manager with facilitating supervision missions
undertaken by the donors of the Program.
·
Provide backup to the PIU’s Financial Management Adviser when
necessary and take the lead for the procurement module in FMIS.
Key Deliverables
·
Assignment Workplan within four weeks of commencement.
·
Coordinated and up to date Procurement Plan for PFMCBP.
·
Quarterly updates on the implementation of the Procurement Plan.
·
Contribution to report against performance management system for
consultants every three months
·
Monthly, Quarterly and Annual Progress Reports to Senior Program
Manager reporting against agreed Work Plan
·
Assist in the recruitment of consultants including posting and
dissemination of vacancy post announcements using available media forms
·
Prepare Consultants’ Selection reports that will be submitted to
the World Bank for their clearance and approval (NOL).
·
On-demand report on Procurement work and status, as will be
required by the Program, the Ministry of Finance and/or the PFMCBP donors,
including the World Bank
·
Updates to the Procurement section of the PFMCBP Operations
Manual for the use by the PIU-PFMCBP
·
Simplified and user-friendly Procurement filing system for use by
the PIU-PFMCBP.
·
End of Assignment report to the Senior Program Manager no later
than 10 working days prior to the end of contract.
Performance Evaluation
Performance of the
Procurement Adviser will be assessed by the Senior Program Manager in accordance
with the performance review framework for advisors in place in the Ministry.
There is probation
period of three months.
Application
procedure
Applications must be sent to our Programme Implementation
Officer-PFMCBP at email address,
pfmcbp@mof.gov.tl,
on 10th August 2010. Applications should include a covering letter and a
detailed resume of no more than 7 pages. All applicants must also complete the
Competency Framework Matrix below delineating how they have met the
requirements. We do not expect that you would just cut and paste from your
resume but rather explain concisely and succinctly how you have met these
competences, possibly providing brief examples etc.
Only
short-listed candidates will be contacted.
Competency Framework for the Position of
Procurement Adviser
(National) Project Implementation Unit
Competencies |
Please describe how you have met these competencies |
At least a
Masters degree in a relevant field (Commerce, Business Administration, Law,
or related field). |
|
At least eight
years progressive experience in procurement, including experience in
selection and hiring of consultants and procurement of goods based on
standard bidding documents as applicable. |
|
Familiar with
the World Bank/IDA procurement guidelines and procedures or demonstrated
capacity to rapidly gain familiarity. |
|
Previous
procurement experience with an international development agency will be an
advantage |
|
Good
interpersonal skills. Strong collegial spirit and demonstrated ability to
work well as a member of a multicultural team |
|
Experience in
working with senior officials. |
|
Good analytical
skills and sound knowledge of project management competencies. |
|
Fluency in
English and good communication skills. |
|
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