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 Office Manager – Operation Eyesight India Programme
Operation Eyesight Universal
Location: Hyderabad
Last Date: January 15, 2011
Email: info@operationeyesight.in (Reference:
DevNetJobsIndia.org)
JOB DESCRIPTION
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Job Title: |
Office
Manager – Operation Eyesight India Programme |
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Responsible To: |
Country
Director |
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Location: |
Hyderabad |
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Purpose: |
To manage all financial management and
administrative activities to ensure smooth and effective functioning
of the country office |
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Line
Manages: |
Accounts
and Administration Coordinator |
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Salary: |
Matches
the best in the sector |
About
Operation Eyesight Universal
Operation Eyesight has
more than 45 years experience in delivering effective eye care programs
to people in great need. We collaborate with experts from India, Canada
and around the world, and are a member of VISION 2020: The Right to
Sight, a global alliance led by the World Health Organization.
Today Operation Eyesight
supports programs in Asia and Africa, working directly with local
hospital partners to help communities that are threatened by blindness.
Our goal is to provide our partners with resources they need today to
become self-reliant tomorrow and to provide quality eye care for
everyone, regardless of their ability to pay.
Operation Eyesight’s work
in India is guided by its country strategy and focuses on the following
thematic priorities:
·
Community Eye Health Care
·
Hospital Based Eye Care Services
·
Strengthening Primary Health Care Services
These thematic priorities
represent core of Operation Eyesight’s programme in India which is being
implemented in 12 states in collaboration with not for profit
hospitals. Its partnerships and collaborations with government, technical
institutions and individuals form important components of the way the
organisation operates. An equal focus is also on capacity building,
research and advocacy in all the thematic areas to strengthen the
interventions in the field.
Operation Eyesight has its
India Country Office in Hyderabad. Its project offices are located in
Delhi and Hyderabad from which OE implements community based project
through its own teams.
Key Accountabilities:
·
Developing/
adoption of relevant policies and systems for proper utilization of
financial resources.
·
Ensuring statutory
compliance under relevant Acts.
·
Promote and
maintain an enabling work environment
Description of Main Responsibilities:
·
Planning
o
Systems and
policies for efficient financial management and office administration
o
Annual Business
Plan/ Implementation Plan
o
Programme budget
and Office budget
o
Tax planning for
employees
·
Accounting for
income and expenditure
o
Book keeping
o
Petty cash
management
o
Cash advance/ float
management
o
Banking
o
Payroll management
o
Others
·
Office
administration
o
Filing and records
management
o
Travel and
logistics support
o
Purchase/
Procurement/ Inventory management
·
Capacity Building
o
Technical advice
and support to partners and OE India team
·
Audit and Internal
Control
o
Development of
internal control systems and implementation
o
Internal audit of
country office
o
External audit of
partners/ projects
·
Statutory
compliance
o
Under IT/ FCRA/
Company’s/ FEMA/ Trust Acts
o
Support to Canada
office
·
Reporting
o
Collation, analysis
and sharing of financial reports periodically
·
Coordination
o
Liaise with
partners
o
Liaise with HO
o
Liaise with other
OE India teams
Person Specification
The role of the Office
Manager – Operation Eyesight India Programme requires an experienced,
energetic and result orientated individual, with an impressive track
record of similar comparable experience within the NGO/ INGO sector. The
selected candidate will have significant management experience at mid
level in his/ her previous organisation.
·
Two to five years experience as Manager with main responsibility covering
all areas of financial management and/ or office administration in a
medium size organisation
·
Expertise and experience in developing office and programme budgets
·
Prior experience in conducting financial audits
·
A sound knowledge of the legislation, regulations and Acts relating to
voluntary sector
·
Proven expertise in application of financial software packages and good
IT skills
·
Post graduate qualification in Accountancy/ Commerce/ Management
·
A strong empathy with the cause
·
Outstanding verbal and written communication skills
·
Robust decision making and excellent negotiation skills
·
Excellent man-management skills and interpersonal skills
·
Self motivated, self-starter
·
Willingness to travel
Application
Interested candidates
who meet the above specified criteria are requested to send their
application (a covering letter, detailed CV that also includes names and
contact details of three referees and a note on why you consider yourself
to be a suitable candidate for the position) to the Country Director,
India Programme, Operation Eyesight Universal through email at
info@operationeyesight.in. Your application should reach on or
before 15th January 2011. Shortlisted candidates will be
contacted through mail or telephone before 25th of January.
Operation Eyesight is an
equal opportunity organization. Women candidates are especially
encouraged to apply.
For more information about
the organization you may please visit
www.operationeyesight.com.
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