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 Office Manager – Operation Eyesight India Programme
 Operation Eyesight Universal

 Location: Hyderabad
 Last Date: January 15, 2011
 Email: (Reference:



Job Title:

Office Manager – Operation Eyesight India Programme

Responsible To:

Country Director




To manage all financial management and administrative activities to ensure smooth and effective functioning of the country office

Line Manages:

 Accounts and Administration Coordinator


Matches the best in the sector

 About Operation Eyesight Universal 

Operation Eyesight has more than 45 years experience in delivering effective eye care programs to people in great need. We collaborate with experts from India, Canada and around the world, and are a member of VISION 2020:  The Right to Sight, a global alliance led by the World Health Organization.  

Today Operation Eyesight supports programs in Asia and Africa, working directly with local hospital partners to help communities that are threatened by blindness.  Our goal is to provide our partners with resources they need today to become self-reliant tomorrow and to provide quality eye care for everyone, regardless of their ability to pay. 

Operation Eyesight’s work in India is guided by its country strategy and focuses on the following thematic priorities:

·         Community Eye Health Care

·         Hospital Based Eye Care Services

·         Strengthening Primary Health Care Services

These thematic priorities represent core of Operation Eyesight’s programme in India which is being implemented in 12 states in collaboration with not for profit hospitals. Its partnerships and collaborations with government, technical institutions and individuals form important components of the way the organisation operates. An equal focus is also on capacity building, research and advocacy in all the thematic areas to strengthen the interventions in the field. 

Operation Eyesight has its India Country Office in Hyderabad. Its project offices are located in Delhi and Hyderabad from which OE implements community based project through its own teams.

Key Accountabilities

·         Developing/ adoption of relevant policies and systems for proper utilization of financial resources.

·         Ensuring statutory compliance under relevant Acts.

·         Promote and maintain an enabling work environment 

Description of Main Responsibilities

·     Planning

o Systems and policies for efficient financial management and office administration

o Annual Business Plan/ Implementation Plan

o Programme budget and Office budget

o Tax planning for employees


·     Accounting for income and expenditure

o Book keeping

o Petty cash management

o Cash advance/ float management

o Banking

o Payroll management

o Others


·     Office administration

o Filing and records management

o Travel and logistics support

o Purchase/ Procurement/ Inventory management


·     Capacity Building

o Technical advice and support to partners and OE India team


·     Audit and Internal Control

o Development of internal control systems and implementation

o Internal audit of country office

o External audit of partners/ projects


·     Statutory compliance

o Under IT/ FCRA/ Company’s/ FEMA/ Trust Acts

o Support to Canada office


·     Reporting

o Collation, analysis and sharing of financial reports periodically


·     Coordination

o Liaise with partners

o Liaise with HO

o Liaise with other OE India teams 

Person Specification 

The role of the Office Manager – Operation Eyesight India Programme requires an experienced, energetic and result orientated individual, with an impressive track record of similar comparable experience within the NGO/ INGO sector. The selected candidate will have significant management experience at mid level in his/ her previous organisation. 

·         Two to five years experience as Manager with main responsibility covering all areas of financial management and/ or office administration in a medium size organisation

·         Expertise and experience in developing office and programme budgets

·         Prior experience in conducting financial audits

·         A sound knowledge of the legislation, regulations and Acts relating to voluntary sector

·         Proven expertise in application of financial software packages and good IT skills

·         Post graduate qualification in Accountancy/ Commerce/ Management

·         A strong empathy with the cause

·         Outstanding verbal and written communication skills

·         Robust decision making and excellent negotiation skills

·         Excellent man-management skills and interpersonal skills

·         Self motivated, self-starter

·         Willingness to travel



Interested candidates who meet the above specified criteria are requested to send their application (a covering letter, detailed CV that also includes names and contact details of three referees and a note on why you consider yourself to be a suitable candidate for the position) to the Country Director, India Programme, Operation Eyesight Universal through email at Your application should reach on or before 15th January 2011. Shortlisted candidates will be contacted through mail or telephone before 25th of January.  

Operation Eyesight is an equal opportunity organization. Women candidates are especially encouraged to apply. 

For more information about the organization you may please visit


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