Financial Controller
 Brooke India
 Location: Delhi
 Last Date: January 20, 2011
 Email: jobs@thebrookeindia.org (Reference: DevNetJobsIndia.org)

Financial Controller 

Reports to:	Deputy CEO/AFM
Location:	Brooke India Head Quarters, Delhi
CTC	Rs 8.65 pa (approx.)
Staff Benefits:	As per Brooke India staff handbook
Last date:	20 January 2011
Email:	jobs@thebrookeindia.org

Departmental Structure and Position of the Role:

 Purpose of role:

As a member of the senior management team the Financial Controller plays a pivotal role within the Brooke and has specific responsibilities to ensure that the charity’s resources are managed to a high level and with the utmost propriety.  He/she will also be responsible for developing and coordinating the strategic financial direction of the Brooke.

The Financial Controller will take the lead in advising the senior management team and Board of Trustees on all financial matters, managing negotiations and other appropriate relationships, including suppliers/customers, and in particular be responsible for the following;

 

o   Work towards the achievement of the Brooke’s goals in the country/regions of operation through effective financial management.

o   Overall management of the Charity’s accounts ensuring compliance and sound financial management of all income and expenditure both at the Brooke Headquarters, field branches and at partner organisations.

o   To lead and manage the Finance Team

o   Provide financial guidance to the senior management team and other managers on financial matters including budgets, reporting, financial controls and finance systems

o   Establish and maintain a good working relationship with Brooke UK and in particular the Brooke UK Finance Team.

 

The role requires extensive travelling to all entities of the organisation, including Nepal and occasional international travel.

 

Key tasks and responsibilities:

 

Financial Control

 

·         Ensure that rigorous financial control is applied throughout all Brooke operations, including partners and branches, ensuring that appropriate policies, financial controls and procedures are in place to control expenditure and income.

·         Ensure financial policy, systems and guidelines are disseminated, understood and adhered to by all units.

·         Ensure the accuracy and relevance of the financial records.

·         Monitor performance of any investments and cash deposits and ensure that the Brooke has adequate cash to meet its on-going commitments.

·         Keep all financial systems under regular review to ensure the effective use of the available tools.

·         Document and improve financial processes where appropriate to ensure effective use of resources and best practice

·         Develop financial reporting tools.

·         Ensure appropriate and effective controls operate over all material and financial assets of all entities of the organisation.

 

 

Statutory Accounts

·         Prepare the annual statutory accounts ensuring they meet all statutory and best practice accounting requirements.

·         Manage relationships with external auditors and ensure the audit and statutory accounts are completed in an efficient and timely manner and filed with the authorities on a timely basis.

·         Ensure compliance with all relevant legislation and regulations, including completion of all tax returns.

 

Direct Units and Partners

·         Advise, support and train the finance staff of the direct and partner units of Brooke India.

·         Manage the internal audit of financial controls of the Brooke’s units and partners.

·         Ensure adequate financial monitoring of units and partners, including reviewing of budgets and quarterly financial reporting.

·         Assist in the set-up of new partnership agreements and units.

·         Document and improve financial processes of the Brooke’s units and partners to ensure the effective use of resources and best practice.

·         Visit units and partners to provide support and guidance as required.

 

Management information

·         Manage all aspects of management reporting within the organisation and ensure accurate, timely and appropriate information, including management accounts, is delivered by the Finance Team.

·         Manage the annual budget process including preparation of the budget pack for approval by the Board of Trustees

·         Present financial information to the Senior Management Team and the Board of Trustees.

·         Provide regular forecasts of income and expenditure to management and trustees as required.

·         Provide advice to other departments on financial and tax issues.

·         Provide ad-hoc management information to assist decision making

·         Assist in the development of the Brooke’s strategic plans.

 

Risk Management

·         Owns the organisational risk management process using the online Charity Magique tool, providing training and support as necessary to managers.

·         Preparation of the risk management papers for the Senior Management Team and Board of Trustees for annual review.

·         Support to branches and partners in their risk management processes.

·         Ensure the safety standards for personnel and assets are met with regard to security of premises, insurance, storage and safety measures.

 

People Management

·         Management of the finance team as the line manager

·         Ensure finance staff perform their functions efficiently and effectively, fully complying with the Brooke’s systems for recruitment, job descriptions, work planning and supervision, appraisals, performance reviews and learning and development. 

General 

·         Follow the Brooke’s equal opportunities statement which aims to clarify the value we place on diversity and steps we take to promote equality of opportunity for all.

·         Perform such additional tasks as may reasonably be requested from time to time by the Manager Administration and Finance/CEO.

Person Specification 

The skills, abilities, experience and knowledge outlined below provide a summary of what is required to carry out this job effectively. They also form the selection criteria on which the decision on who to appoint will be made. Please ensure that you show how you meet the criteria outlined below in your application.

Knowledge & experience		Essential	Desirable
1	Qualified Accountant with evidence of solid post qualified experience in a similar role (ideally 5 -7 years)	X
2	Previous experience in all areas of financial accounting	X
3	Familiar with computerised and manual accounting systems	X
4	Knowledge of Tally 9 systems and Navision reporting		X
5	Experience of managing a small team	X
6	Knowledge and practical experience of preparing Statutory accounts, budgets, management accounts and cashflow forecasts.	X
7	Knowledge and experience of taxes and charity tax treatment		X
8	Experience of negotiating, drafting and managing contracts		X
9	Experience of financial management of NGOs	X
10	Experience of procurement procedures, logistics and office administration		X

 

Skills and abilities		Essential	Desirable
1	Motivated, well-organised self-starting individual comfortable at multitasking	X
2	Excellent problem solving skills	X
3	Ability to think strategically on financial issues and able to operate effectively as a member of a senior management team	X
4	Ability to provide support to non-financial management	X
5	Accuracy and attention to detail	X
6	Maturity and flexibility, participating as a collaborative team player is absolutely required
7	Seriously uncompromising integrity and accountability
8	Culturally sensitive with an ability to work well with people in different countries	X
9	Excellent IT skills, particularly with Excel spreadsheets, word processing, accounting software, web browsing, email and report writing software	X
10	Advanced verbal and written communication skills in both English and Hindi	X
11	Excellent communication and interpersonal skills

 

This job description is a written statement of the key aspects of the above job.  This document details the main responsibilities, tasks and includes a note of the skills, knowledge and experience required for a satisfactory level of performance.  A job description is not intended to be an exhaustive account of all aspects of the duties involved.

Additional information 

The Brooke – How we started and what we do

Brooke India is part of an international family of Brooke charitable organisations. The Brooke was founded in 1934 by Dorothy Brooke, who had been shocked at the plight of ex-war horses, sold into hard labour in Cairo's streets. She bought 5,000 of these horses - and went on to set up a free veterinary clinic. From that beginning, the Brooke has become a leading international family of organisations focused on improving the welfare of working horses, donkeys and mules.  

Working animals form the backbone of the economy in many developing countries, supporting countless poor communities where many people earn less than a dollar a day. One working horse or donkey can enable a poor owner and their family, on average six people or more, to survive – so we estimate our work also benefits over 4 million people.  

Our mission is to work directly and through partners to do whatever will most improve the welfare of working horses, donkeys and mules through the alleviation of existing suffering and the development of better welfare practices and facilities to prevent and reduce suffering in the future. 

The Brooke’s mobile vet teams and community animal health workers, and our partner organisations worldwide, provide free treatment to animals and train animal owners, local healers, farriers, saddlers, feed sellers, harness and cart makers – so making a sustainable difference. Our work is underpinned by methods developed with Bristol University Veterinary School.  

We also raise awareness in the wider community of these animals’ vital contribution – and show how healthier, happier animals can be more productive – to help ensure that local, regional and national governments and other organisations work to improve access to the resources needed for better animal welfare.  

The Brooke currently operates across ten countries in Asia, Africa, Central America and the Middle East, with over 800 highly-skilled staff working directly in the field. 

Our goal is to increase the number of working animals we reach from 700,000 every year to measurably improving the lives of at least 2 million suffering horses, donkeys and mules in the most need in the developing world. 

How to apply: 

Please send your CVS in MS Word by email to jobs@thebrookeindia.org by 20^th January 2011.