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International Project Administrator
The Urban Institute
Location: Washington DC
Last Date: May 20, 2011
Reporting to the International Program Manager, the International Project Administrator (IPA) is responsible for coordinating financial and operational oversight of a portfolio of 3 to 5 USAID funded projects accounting for significant annual revenue.
This coordination includes: developing pipelines and modifications for project budgets; monitoring and ensuring compliance with FAR, AIDAR, USAID and other US government regulations, World Bank and other donor regulations; assisting in training international and local staff in finance and operations; reviewing invoices and ensuring payment as well as producing financial reporting to the funders; facilitating communication and coordinating with UI employees overseas and Urban Institute administrative offices such as Contracts, Accounting, Information Technology and Human Resources and assisting with monitoring the financial and operational aspects of subcontracts with US and international partners. The IPA may perform these tasks directly for some projects in the portfolio and/or provide guidance to more junior employees who are performing these tasks for the remainder of the portfolio.
In addition, the IPA is responsible for producing and reviewing cost proposal budgets; designing budget shells from scratch; determining cost proposal compliance requirements and collecting the necessary documents and information to meet those requirements; and collaborating with subcontractors on their cost proposals. The IPA may also be required to participate in other parts of proposal development. He or she assists the International Program Manager with improving systems and developing internal center policies for improved financial and operational management of international projects. Occasionally international travel will be required to open or close a field office
Minimum qualifications include a bachelor's degree.
The IPA must have a minimum of three years of experience in finance and operations for international donor-funded projects with conctration in USAID project.
Strong familiarity with USAID rules and regulations related to project administration, budgeting, and procurement is required.
A Master's degree and foreign language knowledge are pluses.
Experience in proposal preparation, and budget and pipeline creation and management for USAID and/or World Bank projects is required. Candidates must have superior skills using Microsoft Excel and Word. The successful candidate will also be a highly organized individual with excellent time management skills.
Only those major job duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor.
The Urban Institute is an Equal Opportunity Employer
Relocation will not be provided.
M/F/V/H. Women and Minorities are encouraged to apply.
To apply please go to:
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