Adviser, Human Resource Operations
Ministry of Finance
Location: Timor Leste
Last Date: March 18, 2011
Email: firstname.lastname@example.org (Reference:
Terms of Reference
Adviser, Human Resource Operations
To implement human resources management policies, programs and procedures across
the Ministry of Finance
Adviser, Corporate Services
administration and contractual purposes)
Head, Department of
Human Resources Management
Development Program Implementation Officer.
to June 2011 with the possibility of a
At least a first
degree relevant to Human Resource Management together with a minimum of ten
years of practical experience in the implementation of personnel operations
including: recruitment, human resource planning, HR records and performance
appraisal. Significant experience in the operational work of government would be
Good conceptual and
understanding of government systems and processes, including integrity systems,
customer service culture, and systems and processes to promote accountability
Extensive knowledge of public
administration, with specific knowledge of human resource management.
Excellent negotiation skills.
Demonstrated ability to manage
complex stakeholder relationships.
Excellent written and oral
English language fluency
Fluency in Bahasa Indonesia or
Tetum would be a distinct advantage
The selected candidate should be service oriented, disciplined,
mature, honest, open, transparent, and able to maintain good working
relationships with counterparts and other staff members, and have a strong
professional work ethic.
In addition, the candidate should have:
A commitment to
supporting Timorese staff to achieve the outcomes and objectives of the
Ability to model
the attitudes and behaviors required, including openness, teamwork,
transparency, cooperation, communication, accountability and a customer
responsive, disciplined and patient;
ability to communicate ideas and analyses clearly and tactfully, both orally
and in writing;
ability to assist and support the development of useful processes and
procedures within the unit and to integrate the attitudes and behaviours
effectively in the work program;
ability to transfer skills and knowledge – previous staff development or
teaching experience would be highly regarded;
ability to adapt to challenges in the workplace, including finding creative
Timor-Leste and Timorese culture is an advantage.
The successful candidate will be expected to assist in the
implementation of a range of HR policies and systems with an emphasis on
supporting staff in both Corporate Services and the National Directorates of the
Ministry of Finance. Timorese nationals and advisers with experience and
language skills in Indonesia and Malaysia are strongly encouraged to apply.
The position is being recruited under the Ministry of Finance
Planning and Financial Management Capacity Building Program (PFMBP). PFMCBP is a
five-year technical assistance program supported by a grant from the
International Development Association and a co-financing Multi-Donor Trust Fund.
This five-year Program started in late 2006, and is expected to be extended to
December 2012. PFMCBP provides technical assistance to strengthen planning,
budgeting, public expenditure management and revenue administration for growth
and poverty reduction, with emphasis on efficiency, effectiveness,
accountability, integrity, service culture, and transparency.
Early capacity building initiatives undertaken by the Government
focused on getting the public financial management system up and running. With
such focus, the system that was established remains heavily reliant on the
presence of international advisers, who have largely focused on in-line
performance and, to a limited extent, on the transfer of skills. From 2007
onwards a more focused approach on capacity-building was implemented. This is
being pursued to emphasis the substitution of international for local or
In August 2009, the Ministry of Finance embarked on a process to
redeploy its own staff in line with the functions of its new structure as
defined in Decree Law no 12 of 2009. An important step towards this is to
complete the staff needs mapping for every work unit within MoF, identify
position requirements and develop job descriptions/persons specifications for
each position. The adviser is expected to play a lead role in the development of
job descriptions and person specifications. The adviser will also support
efforts by the PFMCBP to identify specific areas in which external expertise
will be needed for the extended program post June 2011.
Duties and Responsibilities
Support the DHRM
to provide assistance to other Directorates within MoF in completing their
staff mapping needs and fill in the persons specification forms;
Support the MoF
in identifying specific TA needs that may be required post June 2011.
Support the MoF
in undertaking a comprehensive job analysis within the Ministry of Finance to
determine human resources capacity gaps that could be supported with external
international and national technical assistance.
Support the DHRM
to assist National Directorates to prepare staff development plans consistent
with the Ministries strategic planning framework;
Liaise with the
PDP implementation officer to identify training needs for each staff, and
support the implementation of training programs;
Provide ongoing structured and unstructured transfer of knowledge
to MoF staff dealing with human resource management in both Corporate Services
and National Directorates.
needs for each directorate, with job description/person specification
resources development needs within the National Directorates contributing to
the institutional and capacity building plans of the Ministry
assessment of external TA needs identified and established that can be
translated into areas of expertise that would be required by the PFMCBP post
capacity development plans for each staff developed on the basis of their
of MoF staff working on human resources at both Corporate and Directorate
A Work Plan developed within four
weeks of commencement.
Quarterly Progress Reports to the
Director-General, Corporate Services, the Senior Management Adviser (DGCS) and
the Senior Program Manager PFMCBP, reporting against the agreed Work Plan
End of Assignment Report submitted
to the Senior Management Adviser (Corporate Services) and Senior Program Manager
- PFMCBP no later than 10 working days prior to the end of contract.
Performance of the
Adviser Human Resource Operations will be assessed by the Senior Management
Adviser DGCS and Senior Program Manager PFMCBP in accordance with the
performance review framework for advisors in place in the PFMCBP. There is
probation period of three months.
Please visit our website at
go to ‘Employment Opportunity’ to learn about our recruitment process and your
application requirements including how to address the Selection
Criteria in your application.
Applications need to be sent to our Programme Implementation
Officer-PFMCBP at email address,
no later than the 18th March 2011
Applications should include a covering letter and a detailed resume of no more
than 7 pages. All
Applicants must also complete the Competency Framework Matrix
below delineating how they have met the requirements. We do not expect that you
would just cut and paste from your resume but rather explain concisely and
succinctly how you have met these competences, possibly providing brief examples
short-listed candidates will be contacted.
Competency Framework for the Adviser, Human Resource Operations
Please describe how you meet these Competencies
At least a
University degree relevant to Human Resource Management together with a
minimum of ten years of practical experience in the implementation of
personnel operations including: recruitment, human resource planning, HR
records and performance appraisal. Significant experience in the operational
work of government would be an asset;
and analytical skills;
understanding of government systems and processes, including integrity
systems, customer service culture, and systems and processes to promote
accountability and transparency;
knowledge of public administration, with specific knowledge of human
ability to manage complex stakeholder relationships.
written and oral communication skills.
Bahasa Indonesia or Tetum would a distinct advantage
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