RFP: Inviting Agencies or consortium of agencies for building the capacities of civil society in the Global Fund Round 9 Programme titled “Pehchān”, to increase community reach and enhance quality of services.
India HIV/AIDS Alliance (Alliance India)
Last Date: June 9, 2011
Inviting Agencies or
consortium of agencies for building the capacities of civil society (CBOs[i]
working with MSM[iii],
Transgender and Hijra community) in the Global Fund Round 9 Programme
titled “Pehchān”, to increase community reach and enhance quality of
HIV/AIDS Alliance (Alliance India) is a diverse partnership that brings
together committed organizations and communities to support sustained
responses to HIV in India. Complementing the Indian National programme,
Alliance India work through capacity building, knowledge sharing,
technical support and advocacy. Through our network of partners, we
support the delivery of effective, innovative, community-based HIV
programmes to key populations affected by the HIV epidemic.
Pehchān programme - Alliance India is the Principal
Recipient for a new five-year project funded though Global Fund Round 9,
named ‘Pehchān’ which in Hindi means ‘identity’, ‘recognition’ or
‘acknowledgement,’ this project will strengthen and build the capacity of
community-based organisaitons (CBOs) to provide HIV prevention
programming for 4,53,750 MSM, Transgenders and Hijra in 17 Indian states.
The programme was launched on 1st October
consortium includes Humsafar Trust (an Alliance Linking Organization),
the Maan Foundation, SAATHII, Sangama, and SIAAP. These partners will
work in selected states and provide organizational development, technical
and capacity building support to CBOs. Over the next five years, Pehchān
will work closely with MSM, Transgender and Hijra communities to
establish 90 new CBOs with the pre targeted intervention (TI) services
while strengthening 110 existing ones to increase the community reach and
enhance the service uptake.
supporting the development of strong CBOs, Pehchān will address some of
the capacity gaps that have often prevented CBOs from receiving
government funding for much-needed HIV programming.
To hire an agency or consortium of the agencies having an
experience of organizing capacity building programmes for CBOs in large
volume and conduct regional trainings in four zones namely West, South,
North and East India.
To conduct training on 12 Modules towards building
capacities of MSM, Transgenders and Hijra populations.
To conduct training for the staff of 200 MTH CBOs/ NGOs
during the above mentioned period
Building in Pehchān
mechanism by which Pehchān will build the capacity of CBOs is through
training key CBO human resources in core service delivery packages. The
trainings will be specific to the MTH community.
have proven skills in HIV/AIDS prevention programmes but often their work
is limited to HIV & STI commodity-driven services. Pehchan training will
help to build CBO capacity to deal with the complex issues of mental
health, psycho-social support, living with HIV, trauma and violence,
organization management, leadership development and other related issues.
Sub-objectives under this component include:
Transfer of the capacity building to the MTH CBOs.
Strengthen community systems that reach men who have sex
with men, Hijra and transgender communities in India
Increase the number reached by community based activities
and services for men who have sex with men, Hijra and transgender
Strengthen the relevant health system resources and
increase the involvement of community systems
Increase knowledge and advocacy related for MSM, Hijra
and transgender communities.
target audience is key staff of 110 existing CBOs and 90 new CBOs.
Existing CBOs have a staff strength of 6 (Program Manager, Finance
Officer, M&E Officer, Counsellor and 2 Outreach Workers) and new CBOs
have a staff strength of 5 (Program Officer, Counsellor, Finance Officer
& 2 ORWs). These people will be trained on the various thematic areas by
using the 12 modules.
The Sub- Recipient (SR) staff and core trainers are the secondary target
group of the capacity building programme, who will be responsible for the
development of training schedules, monitoring and evaluation, reporting
and quality control. The total 6 SR staff will be trained on all the
The total 4,
53,750, Men who have sex with Men (MSM), Transgender (TG) & Hijra
individuals in 17 states will be the key beneficiaries, as they will
receive the services provided by the strengthened CBOs.
There are 12
Modules used for the capacity building of the MTH CBOs. These modules are
Leadership & governance ( 1 & 1/2 day module )
would focus on building leadership qualities at the individual and
organizational level through developing leadership skills among the MTH
communities to address challenges facing the MTH communities. Leadership
qualities would involve taking lead, taking the movement ahead, taking
responsibility and assisting larger community to identify and address the
concerns / issues at local, state and national level. Governance would
focus on building the organizational strength in respect of the
management systems, crating healthy environment in organizations,
creating re-addressal systems at organizational levels, enhancing and
cultivating human resource within and outside the organization.
Organizational Development and Documentation &
Communication ( 1 & 1/2 Days module )
would focus on the building the long term goals and vision for the
organization, creating the road map, strengthening the leaderships and
effective organizational policies, systems to deal with the periodic
organizational challenges within and outside the organizations.
documentation and communication sub module would focus on improving the
organizational strength on documentation and communication systems. This
portion would also focus on data management and levels of communication.
Resource Mobilization & Financial Management ( 2 Days
would focus on the overall sustainability of the organization through
establishing strong resource centers. The module would include mapping of
the resource areas, linkages, advocacy for resource mobilization and
ensuring systems for long term resource support.
on financial mgmt. would be on strengthening the financial systems. The
management of the grants & book-keeping (Journal, cash book, ledger &
petty cash book) and tally accounting system.
Identity , sexuality and gender issues ( 1 Day module)
would include information on various identities, genders and sexualities.
It would create the supportive reference for the health care providers
regarding the physiological, mental and emotional aspects of the various
identities, sexualities which will support to generate enabling
environment at the health care settings and increase the service update.
Family support and mental health ( 2 Days modules)
would focus on creating enabling environment with families of MSM,
transgender and Hijra. It would deal with the strategies / activities to
create the larger support from the families for gender and sexual
identities. The module would also deal with the issues pertaining to the
mental health counseling for the community and the family. It would
provide the strategies, approaches for the family counseling and the
options for the community seeking for the family support.
Addressing Issues of Female Partners ( 1 Day module )
would deal on two important aspects namely, dealing with the issues of
the female partners of the MSM transgender and Hijra and also to develop
strategies for referrals to SRH facilities. This module would mainly talk
about the linkage between mobilizations of the female partners of MSM to
RTI, SRH clinics. It would deal with the counseling and mental health
components related to this issue and also empowering MSM transgender and
hijra community to take healthy decision regarding marriage aspects. It
would also cover the issues of married PLHIV MSM.
TG – Hijra Issues ( 1 Day module
would highlight the TG & Hijra specific issues and would try to address
the issues pertaining to the Hijra community. The issues around SRS,
hormonal therapy & feminization would be highlighted. The advance
counseling to cope up with these critical issues would also be included.
It would also deal with the issues pertaining to the substance abuse in
Life Skill Education (1 & 1/2
would deal with inter-personal skills, decision making skills,
assertiveness and personal control, sex education, soft skills training
information for livelihood especially for the transgender and Hijra
community. The module would specifically talk about concept “saying no”
and being strong for the healthy decision making regarding their overall
health, social wellbeing and the lifestyle.
Friendly Services: Referrals &
Linkage ( 1/2 Day module )
would focus on the establishing the client friendly health services,
establishing and mapping of the client friendly services. Strategies and
activities that would assist to create the friendly community services
and increase the service uptake by the community members.
Trauma, Violence & Legal Rights
awareness among the MTH community ( 1 Day module )
would focus on the vulnerabilities of the MSM transgender and Hijra
community and the approaches to deal and address such incidences. The
section would also touch base on the trauma and violence from family and
partners and larger society.
Living with HIV – PLHIV issues among MSM, TG, Hijra
communities ( 1 Day module )
would deal with the pre ART registration mobilization, building
capacities of the MSM Transgender and Hijra community to deal with the
specific issues of the community pertaining to the PLHIV component. The
component would also deal with the psychosocial issues, nutrition, OIs
complications and other related topics. It would attempt to talk about
the home base care and community care centre referrals. Overall the
component would deal with assisting communities to cope with the PLHIV
issues, seek prompt and necessary support and create systems with in
community to establish strong support system for the MSM, Transgender
Preparedness & Local Level Advocacy (1 Day module )
would highlight the steps involved in community preparedness. MSM
Transgender and Hijra community is dispersed and mostly unaware about the
systems to be built within the community to cope up with the services
that would be rendered by the policy makers, government units. The
community is in need of the services, social entitlement and rights.
However, many times when these rights, entitlements will be introduced
the community may not be able to access them effectively or adopt the
requisite approach. The component of the community preparedness prepares
the community at the larger level for the long term goal. These goals
would enhance, prepare and establish the systems within the community to
prepare in better ways to understand the community issues, take timely
measures and access the rights, entitlements of the community.
887staff of 161 MTH CBO/NGOs would be trained on various modules and
total instances of the trainings will 1136. The staff will be trained on
more than one module as per requirements.
India shall provide the capacity building agency or consortium of the
agencies, the training plan of the CBOs (MSM, transgender and Hijra) as
per their inception & location in each state. The training modules will
be prepared by the Alliance India with the help of external consultants
and will be readily provided for the training implementation. A ‘TOT’
will be organized for the master trainers selected by the agency or
consortium of the agencies by Alliance India. Further Agency will be
responsible completely to roll the training programme at the regional
level with help of their master trainers. The agency or consortium of
agencies will be responsible for managing all logistical details within
budgetary limits designated by the Alliance India. The training load
details will be provided as a part of detailed training plan from
Alliance India partners that will consist the number of trainings,
instances per quarter and number of staff trained per CBO per region.
logistical arrangement of the conference hall, hotels needs to be
community friendly and accommodative to the MSM, Transgender and Hijra
shall identify the master trainers in each region; among these master
trainers the agency should ensure 50% MTH community representation. These
master trainers should be fluent in the regional languages of the
training will be interactive & participatory in a manner that effectively
transfers the skills & knowledge to trainees. As the trainees would come
from diverse backgrounds in terms of education and work experience, and
trainers should ensure that their approach is inclusive. The trainers
should have relevant experience in working with the MTH community and
conducting the state level trainings.
Documentation & Reporting
or consortium of the agencies will document the entire processes in
respective zones (East, West, North & South) and will share the reports
before the deadline fixed with mutual understanding and feasibility by
the agency and Alliance India. The agency will provide the narrative
report for all trainings along with all the required documentation. The
agency is required to discuss each stage of the capacity building plans
in detail with Alliance India before finally implementing it in the
field. These Terms of Reference may be varied to reflect the changing
needs of Alliance India. This will be done in consultation with the
agency. The agency will be expected to work in a flexible and adaptable
manner, responding to changing needs, priorities and context.
is required to share the plan for reporting & documentation in the
Quality Control Mechanism
or the consortium of the agencies needs to develop and submit the plan
for training quality control and measuring the effectiveness of the
trainings. This will involve putting into place a documented evaluation
mechanism for every instance of training completed. There should also be
a system put into place whereby necessary changes are identified, and
modules are adapted, redesigned accordingly. This should be clearly
India representatives will also conduct field visits and support the
quality control systems through spot checks, back checks and other
India representatives will be the part of the training to oversee the
overall quality of the training. The agency will generate the mechanism
to receive constant feedback on the trainers and accommodate the timely
changes if need be.
Experience delivering dynamic trainings to a high volume
of trainees from diverse a range of linguistic, cultural, and
Provide documentation for every instance of training,
including evaluations to assess trainees’ experience.
Development of a system to identify, communicate and in
some cases implement necessary changes to training module content.
Ability to arrange food and accommodation for trainees
within a specified budget during the trainings, and to follow a
well-documented procurement procedure.
The expertise in the regional languages of 17 states is
Regional presence will be additive
Data base of the community trainers will be required
Understanding of the MSM, TG & Hijra issues would be an
Prior experience of working with communities is
The Training Schedule: From June 2011 to September,
HIV/AIDS Alliance is requesting the training agency or consortium of
agencies to submit a detailed proposal (technical bid & financial bid) as
per the outline given below:
information (Annex A)
List of annexes requested with the proposal
rationale/calculations for budget*
Training plan with
Documentation and evaluation plan
Quality control plan
Brief note on relevant
past experiences related to the trainings conducted by the agency
(include names and addresses of the clients)
Brief bio-data of key
Unit cost of the training will be at par with NACO
Contact Persons with their position with organization
Interested agencies and/or consortium of agencies meeting
the eligibility criteria are requested to submit their technical and
financial bids to the below given address :
HR & Administration
Floor, 39, Kushal House
– 110 019
Tel : 011 –
technical and financial bids should be submitted in a sealed envelope,
clearly mentioning the name of the proposal on the top of the envelope.
Please also forward your complete proposal as submitted in original to
that the proposals received in a sealed envelope will only be considered
for technical evaluation.
will be evaluated by the Bid Evaluation Committee constituted by Alliance
Criteria for selection of an agency will be as follows:
Technical approach and methodology (quality control) -30
Past experience of the agency personnel assigned for the
proposed task – 25 points
(Experiences related to capacity building with the CBOs in the planned
Documentation Plan – 10 points
Budget – 35 points
for submission of bid documents: Monday, 9th June, 2011 upto
The same RFP
document can also be downloaded from our website
under the career section. All correspondence / communications regarding
the proposal should be made at the above address only.
CBO community based organization
NGO – Non government organization
MSM – men having sex with men