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Chief of Party, OVC Program
Last Date: May 27, 2011
Title: Chief of Party, OVC Program
Supervisor: Deputy Country Director Ethiopia
Effective Date: To be determined
HR Use Only: Exempt/Non-Exempt: Exempt
EEO Job Class: Manager Salary Level: Level III
Pact values and supports a diverse work environment.
Position Summary: The Chief of Party is responsible for the overall coordination and management of a large USAID/PEPFAR program serving orphans and vulnerable children (OVC). The COP will work with Pacts existing country office in Ethiopia, but will be solely responsible for: meeting the projects objectives; managing program staff; maintaining good working relationships with host government officials and local partners; donor reporting and management of funds to ensure high-quality delivery of services to OVCs and their caretakers. The COP will manage and provide technical support in OVC programming and coordinate with relevant stakeholders including the Government of Ethiopia and relevant ministries, the donor, and local partners.
Core Values: Pact employees embrace the following core values as representatives of the institution:
all people have a right to participate in decisions affecting their lives
gender equity is mandatory for social transformation
resources are allocated in a transparent manner, guided by accountability to our clients and Pacts role as steward of resources intended for the poor
diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
teamwork and collaboration shape our day-to-day working relationships
innovation and risk taking to achieve impact and broad scaleable results drive strategic priorities
gathering and sharing information are primary roles for all employees
staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment
Specific Duties and Responsibilities:
Provide overall technical management and leadership to program
Oversee and manage partnership with International Partners ( Family Health International and Child Fund)
Responsible for program fulfilling all requirements as per contractual agreement ( this includes all financial and technical deliverables )
Lead the program's strategic, financial, and operational planning ( including the annual work planning process and development of an appropriate exit strategy )
Provide direct line management support and supervision to a team of seasoned development professionals ( including - the DCOP, Senior Technical Advisor, Results and Measurement Manager, Deputy Director Finance and Grants)
Guide and oversee the alignment of the budget to expected results, and review and approve annual budgets and quarterly financial reports
Ensure efficient systems to support all aspects of the program (including sub-grants, financial, capacity building and performance monitoring and reporting, are in place and support the effective use of program resources in compliance with USAID regulations and Pact policies)
Ensure timely and accurate reporting with particular focus and emphasis on finance and grants
Provide oversight for grant management in accordance with Pacts policies and procedures
Responsible for development of evidence based programming and ensuring feed back into appropriate policy discussions
Promote a true model of partnership amongst all implementing partners
Provide overall coordination of the institutional organizational and technical capacity building of local and other key stakeholders
Responsible for designing strategies for working with key Govt. stakeholders (MoWA, MOH, MoJ, HAPCO ) at a Regional level and ensuring that these relationships are strengthened at all levels of project implementation
Responsible for representation and correspondence with USAID and Government
Ensure coordination of efforts at program level with all relevant stakeholders
Experience in a management role for a complex or national program involving multiple actors;
A strong team player with excellent interpersonal skills and the ability to work in a high profile, fast paced environment
Ability to perform and prioritize multiple tasks
Ability to provide the financial management and oversight necessary to successfully execute a large-scale program
Proficiency in word processing, spreadsheets and database skills
Strong oral and written communication skills
Demonstrated ability to manage local staff
Practical knowledge of USAID rules and regulations
Demonstrated capacity to create and/or maintain systems and procedures for managing complex programs with many implementation sites, partners and beneficiaries. Specific experience in systems strengthening preferred.
Education and Experience Requirements:
A Masters degree in social sciences (e.g. social work, management, child development), public health, or related field
Ten years of relevant experience managing large donor-funded, child-focused programs. Managerial experience as chief or deputy chief of party is an added value
Seven to ten years in a management position whose responsibilities included direct line management and supervision of senior staff; grants management, and significant budgeting and/ or finance experience
Prior knowledge of and experience with USAID-funded health programs; PEPFAR programming (especially OVC) experience preferred
Experience in implementing a systems approach
Demonstrated experience with large grant-making programs and working with local partner organizations
Extensive knowledge of OVC, HIV and Health issues in Africa, systems strengthening, social services management, and child welfare; Ethiopia-specific knowledge preferred
Fluency in English required; knowledge of Amharic and/or other Ethiopian languages is preferred
Disclaimer: This job description summarizes the responsibilities assigned to the position; however it does not contain an all-inclusive list of responsibilities. Periodically, employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
This document does not create an employment contract, implied or otherwise. Employment at Pact is a voluntary at will relationship.
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