REPÚBLICA DEMOCRÁTICA DE TIMOR-LESTE
MINISTÉRIO DAS FINANÇAS:
Planning and Financial Management Capacity Building
Terms of Reference
Asset Management Adviser
Director-General of State Finances
Senior Management Adviser, State Finances
PIU (for contractual and administrative purposes)
National Director for Asset Management
to June 2011 with possibility of an extension
Location: Ministry of Finance, Dili –
The Asset Management Adviser will support the consolidation of recent reforms in
Government Asset and Inventory Management by institutionalising the monitoring
and oversight function within the National Directorate for Asset Management and
by strengthening training skills of key staff in this Directorate.
The Planning and Financial Management Capacity Building Program (PFMCBP)
The PFMCBP aims to strengthen capacity in the Ministry of Finance for prudent,
effective, and accountable planning and management of public finances to promote
growth and poverty reduction.
Funded by a grant from the International Development Association and a World
Bank administered multi-donor trust fund (with contributions from AusAID, EC,
Irish Aid, New Zealand and Norway), the PFMCBP is a five year coordinated
program of targeted capacity building in planning and financial management. The
key Government of Timor Leste (GoTL) implementing agency is the Ministry of
Finance (MoF), but PFMCBP also includes support for financial management staff
in the line ministries and districts. The program comprises five major
components, encompassing capacity development in the Directorates-General of
State Finances; Revenue and Customs; Policy Analysis and Research; Corporate
Services; and effective Program Implementation.
II. THE Role of the National Directorate of asset management
The National Directorate of Asset Management provides support to the whole of
Government in the standards and policies relating to the Government register of
assets. The National Directorate of Asset Management, NDAM for short, has the
a) Supervise and
control of the processes, procedures and inventory for the management of all
accurate procedures for selling and alienating State Assets;
other tasks given by law or delegated by the Director-General.
III. Objectives of the Assignment
The Asset Management Adviser will support the consolidation of recent reforms in
Government Asset and Inventory Management. The GoTL has undertaken significant
reform with the decentralisation of key Asset and Inventory Management functions
to the Line Ministries and State Institutions in 2010 and the implementation of
the Inventory and Moveable Assets Manual. Ongoing support will be required to
ensure the long term sustainability of these reforms. The Asset Management
Adviser will work closely with the National Director for Asset Management to
consolidate decentralised processes, institutionalise the monitoring and
oversight within the NDAM and to strengthen training skills of key staff in the
Directorate. It is anticipated by the completion of this assignment the NDAM
would be able to fulfil its mandate with only occasional advisory support.
IV. SCOPE OF WORK
The Assets Management Adviser will provide both operational support and capacity
building to NDAM staff as follows:
1. Support the
Delivery of Training on Asset and Inventory Management to Line Ministries and
continued effective evaluation and monitoring of decentralisation of key
functions from the MoF to the Line Ministries.
necessary activities to address areas of low compliance with manual and
4. Review and
update the Inventory and Moveable Asset Management Manual to ensure this
reflects current practices and policy.
5. Assist in
preparation for the implementation of FreeBalance Assets Module for use as the
Asset Register across all of Government.
training of Line Ministry and MoF staff in the FreeBalance Assets Module.
Support continued Asset Register data improvement activities across all of
Government, in particular the identification and removal of duplicate assets and
filling in gaps in data.
of a Government Vehicle Operations Manual aimed at improving the management of
of Competency Based Training Materials on the Government Vehicle Operations
10. Support the
delivery of training on the Government Vehicle Operations Manual.
11. Support the
continuing program of disposal of surplus assets, in particular assist in the
identification, recalling and disposal of items that have exceeded the defined
utilization periods for each class of assets.
Within the first four week of the assignment, the Assets Management Adviser will
prepare a detailed Work Plan for the remaining period of the contract based on
the objectives of the assignment. This must be approved by the Director General,
State Finances, prior to implementation. A copy of the Plan must be provided to
the Senior Management Adviser (State Finances) and Senior Program Manager PFMCBP.
Submission of Quarterly and Annual Work Plan Progress Reports as well as provide
subject area inputs into various reports required by the PFMCBP and the Ministry
of Finance. These are to be submitted to the Senior Management Adviser (State
Finances) and the Senior Program Manager PFMCBP.
Asset and Inventory Management Training Module (amended based on results from
Monitoring and Evaluation in late 2010) delivered to all Logistics Officers in
the Organs of State.
Submission of a Vehicle Operations Manual and training Materials for Vehicle
Implementation of the FreeBalance Assets Module in the
Organs of State.
An End of Assignment Report, no later than ten (10) working days before
the end of the current contract, summarizing work undertaken against the Work
Plan, the degree to which the work has concluded, and a statement of outstanding
tasks. End of Assignment Report to be submitted to the Senior Management Adviser
(State Finances) and the Senior Program Manager PFMCBP.
V. Qualifications and Competencies
A university degree in a relevant discipline such as accounting, commerce,
business administration, accounting, audit, or financial management.
Preferred but not essential: Professional Accounting Qualification such as a
Chartered Accountant (CA) or a Certified Public Accountant (CPA) or similar, or
a Masters Degree specializing in Accounting or Financial Management.
At least ten (10) years experience in the areas of asset management, preferably
in a Public Sector environment.
Demonstrated experience in leading asset management reform, particularly for a
large complex organisation.
Experience in developing policy and procedures manuals, and a good knowledge of
Experience in mentoring national counterparts, preparing training manuals and
Excellent computing skills and proficiency in the Microsoft’s Office package –
Excel, Word and PowerPoint.
Excellent communication skills, both written and oral, and fluent in written and
Experience working in Timor Leste or another developing country is desirable.
Tetum language skills are desirable.
VI. Performance Evaluation
Ongoing performance shall be assessed by the Senior Management Adviser in
collaboration with the Senior Program Manager PFMCBP in accordance with the
functions and agreed deliverables in the TOR and performance review framework
for advisors within the PFMCBP. There is probation period of three months.
Please visit our website at
www.mof.gov.tl/ and go to
‘Employment Opportunity’ to learn about our recruitment process and your
application requirements including how to address the Selection Criteria
in your application.
Applications must be sent to our Programme Implementation Officer-PFMCBP at
email address, firstname.lastname@example.org, no later than Sunday 5th December 2010.
Applications should include a covering letter and a detailed resume of no more
than 7 pages. All
Applicants must also complete the Competency Framework Matrix below delineating
how they have met the requirements. We do not expect that you would just cut and
paste from your resume but rather explain concisely and succinctly how you have
met these competences, possibly providing brief examples etc. Only short-listed
candidates will be contacted.
Competency Framework for the Asset
Please describe how
you have met these
A university degree in a
relevant discipline such as accounting, commerce, business administration,
accounting, audit, or financial management.
Preferred but not essential:
Professional Accounting Qualification such as a Chartered Accountant (CA) or
a Certified Public Accountant (CPA) or similar, or a Masters Degree
specializing in Accounting or Financial Management
At least ten (10) years
experience in the areas of asset management, preferably in a Public Sector
Demonstrated experience in
leading asset management reform, particularly for large complex
Experience in developing policy
and procedures manuals, and a good knowledge of risk management.
Experience in mentoring national
counterparts, preparing training manuals and delivering training.
Excellent communication skills,
both written and oral, and fluent in written and oral English.
Excellent computing skills and
proficiency in the Microsoft’s Office package – Excel, Word, PowerPoint
Experience working in Timor
Leste or another developing country is desirable. Tetum language skills
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