International Development Jobs and Consulting Opportunities

 

Subscribe to job updates       JOBSEEKERS:  Subscribe to Fast-Track Job Search (over 900 positions filled in 2010)

Did you know?
The combined DevNetJobs Global Network reaches out to over 0.6 million international development colleagues.

Over 12,800 international development recruiters post their jobs on DevNetJobs.org

ShareThis
REPÚBLICA DEMOCRÁTICA DE TIMOR-LESTE
MINISTÉRIO DAS FINANÇAS:

Planning and Financial Management Capacity Building


 

 
Terms of Reference 

Job Title:                                  Asset Management Adviser 

Contract No.                             DGSF16 

Reporting to:                            Director-General of State Finances

Senior Management Adviser, State Finances

PIU (for contractual and administrative purposes) 

Counterpart staff:                     National Director for Asset Management                                                                                            

Duration:                                  to June 2011 with possibility of an extension


Location:                                  Ministry of Finance, Dili – Timor Leste
 

The Asset Management Adviser will support the consolidation of recent reforms in Government Asset and Inventory Management by institutionalising the monitoring and oversight function within the National Directorate for Asset Management and by strengthening training skills of key staff in this Directorate.

I.          Background 

The Planning and Financial Management Capacity Building Program (PFMCBP) 

The PFMCBP aims to strengthen capacity in the Ministry of Finance for prudent, effective, and accountable planning and management of public finances to promote growth and poverty reduction.  

Funded by a grant from the International Development Association and a World Bank administered multi-donor trust fund (with contributions from AusAID, EC, Irish Aid, New Zealand and Norway), the PFMCBP is a five year coordinated program of targeted capacity building in planning and financial management.  The key Government of Timor Leste (GoTL) implementing agency is the Ministry of Finance (MoF), but PFMCBP also includes support for financial management staff in the line ministries and districts. The program comprises five major components, encompassing capacity development in the Directorates-General of State Finances; Revenue and Customs; Policy Analysis and Research; Corporate Services; and effective Program Implementation. 

II. THE Role of the National Directorate of asset management 

The National Directorate of Asset Management provides support to the whole of Government in the standards and policies relating to the Government register of assets.  The National Directorate of Asset Management, NDAM for short, has the following competencies.

a)     Supervise and control of the processes, procedures and inventory for the management of all State Assets;

b)    Ensure accurate procedures for selling and alienating State Assets;

c)     Performing other tasks given by law or delegated by the Director-General. 

III.        Objectives of the Assignment 

The Asset Management Adviser will support the consolidation of recent reforms in Government Asset and Inventory Management. The GoTL has undertaken significant reform with the decentralisation of key Asset and Inventory Management functions to the Line Ministries and State Institutions in 2010 and the implementation of the Inventory and Moveable Assets Manual.  Ongoing support will be required to ensure the long term sustainability of these reforms.   The Asset Management Adviser will work closely with the National Director for Asset Management to consolidate decentralised processes, institutionalise the monitoring and oversight within the NDAM and to strengthen training skills of key staff in the Directorate.  It is anticipated by the completion of this assignment the NDAM would be able to fulfil its mandate with only occasional advisory support. 

IV. SCOPE OF WORK   

The Assets Management Adviser will provide both operational support and capacity building to NDAM staff as follows: 

1.     Support the Delivery of Training on Asset and Inventory Management to Line Ministries and State Institutions.

2.     Ensure continued effective evaluation and monitoring of decentralisation of key functions from the MoF to the Line Ministries.  

3.     Coordinate necessary activities to address areas of low compliance with manual and procedures.

4.     Review and update the Inventory and Moveable Asset Management Manual to ensure this reflects current practices and policy.

5.     Assist in preparation for the implementation of FreeBalance Assets Module for use as the Asset Register across all of Government.

6.     Support training of Line Ministry and MoF staff in the FreeBalance Assets Module.

7.     Support continued Asset Register data improvement activities across all of Government, in particular the identification and removal of duplicate assets and filling in gaps in data.

8.     Development of a Government Vehicle Operations Manual aimed at improving the management of State Vehicles.

9.     Development of Competency Based Training Materials on the Government Vehicle Operations Manual.

10.  Support the delivery of training on the Government Vehicle Operations Manual.

11.  Support the continuing program of disposal of surplus assets, in particular assist in the identification, recalling and disposal of items that have exceeded the defined utilization periods for each class of assets. 

V.         Deliverables 

·         Within the first four week of the assignment, the Assets Management Adviser will prepare a detailed Work Plan for the remaining period of the contract based on the objectives of the assignment. This must be approved by the Director General, State Finances, prior to implementation. A copy of the Plan must be provided to the Senior Management Adviser (State Finances) and Senior Program Manager PFMCBP.

·         Submission of Quarterly and Annual Work Plan Progress Reports as well as provide subject area inputs into various reports required by the PFMCBP and the Ministry of Finance. These are to be submitted to the Senior Management Adviser (State Finances) and the Senior Program Manager PFMCBP.

·         Asset and Inventory Management Training Module (amended based on results from Monitoring and Evaluation in late 2010) delivered to all Logistics Officers in the Organs of State.

·         Submission of a Vehicle Operations Manual and training Materials for Vehicle Operations Manual.

·         Implementation of the FreeBalance Assets Module in the Organs of State.

·         An End of Assignment Report, no later than ten (10) working days before the end of the current contract, summarizing work undertaken against the Work Plan, the degree to which the work has concluded, and a statement of outstanding tasks. End of Assignment Report to be submitted to the Senior Management Adviser (State Finances) and the Senior Program Manager PFMCBP.

  

V.         Qualifications and Competencies 

Competencies  

·         A university degree in a relevant discipline such as accounting, commerce, business administration, accounting, audit, or financial management.

·         Preferred but not essential: Professional Accounting Qualification such as a Chartered Accountant (CA) or a Certified Public Accountant (CPA) or similar, or a Masters Degree specializing in Accounting or Financial Management.

·         At least ten (10) years experience in the areas of asset management, preferably in a Public Sector environment.

·         Demonstrated experience in leading asset management reform, particularly for a large complex organisation.

·         Experience in developing policy and procedures manuals, and a good knowledge of risk management.

·         Experience in mentoring national counterparts, preparing training manuals and delivering training.

·         Excellent computing skills and proficiency in the Microsoft’s Office package – Excel, Word and PowerPoint.

·         Excellent communication skills, both written and oral, and fluent in written and oral English.

·         Experience working in Timor Leste or another developing country is desirable.

·         Tetum language skills are desirable. 

VI.        Performance Evaluation 

Ongoing performance shall be assessed by the Senior Management Adviser in collaboration with the Senior Program Manager PFMCBP in accordance with the functions and agreed deliverables in the TOR and performance review framework for advisors within the PFMCBP.  There is probation period of three months. 

Application procedure 

Please visit our website at www.mof.gov.tl/  and go to ‘Employment Opportunity’ to learn about our recruitment process and your application requirements including how to address the Selection Criteria in your application. 

Applications must be sent to our Programme Implementation Officer-PFMCBP at email address, pfmcbp@mof.gov.tl, no later than Sunday 5th December  2010. 

Applications should include a covering letter and a detailed resume of no more than 7 pages. All

Applicants must also complete the Competency Framework Matrix below delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc. Only short-listed candidates will be contacted. 

 Competency Framework for the Asset Management Adviser 

Competencies

 

Please describe how you have met these

Competencies

A university degree in a relevant discipline such as accounting, commerce, business administration, accounting, audit, or financial management.

Preferred but not essential: Professional Accounting Qualification such as a Chartered Accountant (CA) or a Certified Public Accountant (CPA) or similar, or a Masters Degree specializing in Accounting or Financial Management  

 

 

 

At least ten (10) years experience in the areas of asset management, preferably in a Public Sector environment.

 

 

Demonstrated experience in leading asset management reform, particularly for large complex organisations 

  

 

Experience in developing policy and procedures manuals, and a good knowledge of risk management.

  

 

Experience in mentoring national counterparts, preparing training manuals and delivering training. 

 

Excellent communication skills, both written and oral, and fluent in written and oral English.

 

  

Excellent computing skills and proficiency in the Microsoft’s Office package – Excel, Word, PowerPoint 

 

Experience working in Timor Leste or another developing country is desirable.   Tetum language skills are desirable 

 

  

 

 

Was this job of interest to you? Receive 20-25 jobs & consultancies in your email each day via our 3 Months DevNetJobs Value Membership. For only USD 44 for 3 months.  Click here to proceed

 
© Copyright 2010-2025 www.DevNetJobs.org: International Development Jobs.  All Rights Reserved.
Disclaimer: DevNetJobs is not affiliated with, nor does it endorse any of the Non-Profits, UN, UNDP, other UN Agencies, Charities, For-Profits, Governments, Companies or their jobs posted here. The contents of this site are provided as an information resource to jobseekers, advertisers and recruiters. None of these organizations or DevNetJobs is responsible for accuracy of these jobs or for external links from this website. Jobseekers should exercise caution to ascertain the validity of the jobs, especially when any organization asks for any fees or investment as a part of its recruitment process. Should you notice any suspect jobs, write to jobs@devnetjobs.org