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Regional Finance Officer, Central & West Africa

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Trócaire
Location: Kinshasa, DRC
Last Date: May 4, 2011
 

Job Specification 

Job Title:                    Regional Finance Officer, Central & West Africa

Location:                    Kinshasa, DRC        

Department:              International

Date:                           November 2010

Description of the unit / department:

Trócaire’s administrative region of Central & West Africa is one of five regions in the International Department.  The other regions in the Africa unit are East/Horn of Africa and Southern Africa.  The Central & West Africa Region comprises Rwanda, Burundi, DRC, Liberia and Sierra Leone.   

Trócaire has five offices in the Central & West Africa Region, one in each of the five countries covered by the regional structure. 

Reporting to:

Regional Manager, Central & West Africa – based in Kinshasa

Managing: (Individuals/Team)

N/A

Contract Duration:

Two years

Grade and Scale:

Overseas Programme Officer Scale

Location of Position

Based in Kinshasa with extensive travel throughout the region.

Scope of the Role:

The post will be responsible for overseeing financial management throughout the region and will be the main focal point for the region on finance issues.

Key Duties & Responsibilities

Financial Controls & Systems

·         Appraise existing financial systems and policies in the various countries of the region and for the region as a unit. 

·         Develop and oversee financial systems and policies for the countries/region and ensure, on an ongoing basis, they meet the needs of the region.

·         Verify that financial systems/policies are in compliance with Trócaire organisational framework and with widely accepted accounting norms (such as segregation of duties, asset lists, adequate financial controls, reporting, etc).

·         Facilitate the rollout of relevant organisational policies and systems (such as the management information system).

·         Ensure that there are adequate financial controls in the region to allow for flexible and efficient financial transactions while also ensuring that transactions are properly authorised.

·         Ensure that programme and management staff in the countries /region systematically receive financial reports to assist programme/management planning and decision-making.

·         Oversee the scheduling of audits in the region and, in collaboration with country (or sub-region) finance officers, review and act on the findings of audit reports.

·         Develop a comprehensive risk management system for the region.

·         Ensure compliance with national legal requirements in each of the countries of operation in the region.  

Financial Management

·         Lead, from a finance perspective, the annual development of administration and programme budgets for the countries/region and manage a process of interim budget reviews.

·         Analyse, prepare and submit, to Trócaire HQ, country/region cash flow projections in line with various budgets.

·         Scrutinise and collate monthly administration budget financial reports and programme tracking reports from countries in the region and submit to Trócaire HQ in Ireland.

·         Oversee all requests for financial transfers to the countries and, in collaboration with country (or sub-region) finance officers, track all financial transactions into the region for the various budgets.

·         Scrutinise and collate annual programme financial reports prepared by finance and programme staff in the countries for submission to Trócaire HQ.

·         Provide management staff in the region with various financial reports (including budget v expenditure, monthly tracking, etc). 

Partner Development & Financial reporting

·         In collaboration with country (or sub-region) finance officers, support the work of programme staff in reviewing partners’ project financial reports.

·         Review Trócaire records ensuring that partner project financial reporting is up to date and properly maintained, in accordance with auditing standards.

·         Lead a process conducted at country level to appraise partner financial controls and systems with a view to enhancing the partner capacity and ensuring proper stewardship of Trócaire funds. 

Human Resources

·         Appraise and, if necessary, support the development of human resource manuals for countries in the region, including term and conditions of employment, work practices, etc.

·         Ensure HR records are properly maintained.

·         Act as a focal point for the region on human resource issues.

·         Support and review local recruitment processes in the region.

·         Support and review human resource conditions on an ongoing basis in the region, ensuring they meet Trócaire organisational standards.

·         Ensure Trócaire meets its local statutory obligations.

 

Person Specification – Essential Requirements (E)

(E) Qualification

·         International recognised third level qualifications in accounting.

(E) Experience

·         Minimum five years profession experience in a finance role.

·         Experience of managing the finances for large budgets including the reviewing and preparation of financial reports.

·         Familiarity of procurement procedures and maintenance of asset lists.

·         Experience of working in a supervisory role and in a technical /advisory capacity.

(E) Skills

·         Analytical and policy implementation skills

·         An in-depth knowledge of financial systems and controls.

·         Ability to facilitate training and stimulate learning.

·         Candidates need to be fluent in written and spoken French and English

·         Have strong computer literacy skills in word, excel, internet/email and accountancy packages

(E) Qualities

·         Ability to work on one’s own initiative and operate as part of a team

·         Be flexible to changing requirements that the role may require.

·         Excellent interpersonal and communication skills.

·         High level of reliability, confidentially and honesty

·         Ability to work in a multi-cultural environment

Description of the unit / department:

Trócaire’s administrative region of Central & West Africa is one of five regions in the International Department.  The other regions in the Africa unit are East/Horn of Africa and Southern Africa.  The Central & West Africa Region comprises Rwanda, Burundi, DRC, Liberia and Sierra Leone. 

 

Trócaire has five offices in the Central & West Africa Region, one in each of the five countries covered by the regional structure.

 

Reporting to:

Regional Manager, Central & West Africa – based in Kinshasa

Managing: (Individuals/Team)

N/A

Contract Duration:

Two years

Grade and Scale:

Overseas Programme Officer Scale

Location of Position

Based in Kinshasa with extensive travel throughout the region.

Scope of the Role:

The post will be responsible for overseeing financial management throughout the region and will be the main focal point for the region on finance issues.

Key Duties & Responsibilities

Financial Controls & Systems

·         Appraise existing financial systems and policies in the various countries of the region and for the region as a unit. 

·         Develop and oversee financial systems and policies for the countries/region and ensure, on an ongoing basis, they meet the needs of the region.

·         Verify that financial systems/policies are in compliance with Trócaire organisational framework and with widely accepted accounting norms (such as segregation of duties, asset lists, adequate financial controls, reporting, etc).

·         Facilitate the rollout of relevant organisational policies and systems (such as the management information system).

·         Ensure that there are adequate financial controls in the region to allow for flexible and efficient financial transactions while also ensuring that transactions are properly authorised.

·         Ensure that programme and management staff in the countries /region systematically receive financial reports to assist programme/management planning and decision-making.

·         Oversee the scheduling of audits in the region and, in collaboration with country (or sub-region) finance officers, review and act on the findings of audit reports.

·         Develop a comprehensive risk management system for the region.

·         Ensure compliance with national legal requirements in each of the countries of operation in the region.

 

Financial Management

·         Lead, from a finance perspective, the annual development of administration and programme budgets for the countries/region and manage a process of interim budget reviews.

·         Analyse, prepare and submit, to Trócaire HQ, country/region cash flow projections in line with various budgets.

·         Scrutinise and collate monthly administration budget financial reports and programme tracking reports from countries in the region and submit to Trócaire HQ in Ireland.

·         Oversee all requests for financial transfers to the countries and, in collaboration with country (or sub-region) finance officers, track all financial transactions into the region for the various budgets.

·         Scrutinise and collate annual programme financial reports prepared by finance and programme staff in the countries for submission to Trócaire HQ.

·         Provide management staff in the region with various financial reports (including budget v expenditure, monthly tracking, etc).

 

Partner Development & Financial reporting

·         In collaboration with country (or sub-region) finance officers, support the work of programme staff in reviewing partners’ project financial reports.

·         Review Trócaire records ensuring that partner project financial reporting is up to date and properly maintained, in accordance with auditing standards.

·         Lead a process conducted at country level to appraise partner financial controls and systems with a view to enhancing the partner capacity and ensuring proper stewardship of Trócaire funds.

 

Human Resources

·         Appraise and, if necessary, support the development of human resource manuals for countries in the region, including term and conditions of employment, work practices, etc.

·         Ensure HR records are properly maintained.

·         Act as a focal point for the region on human resource issues.

·         Support and review local recruitment processes in the region.

·         Support and review human resource conditions on an ongoing basis in the region, ensuring they meet Trócaire organisational standards.

·         Ensure Trócaire meets its local statutory obligations.

 

Person Specification – Essential Requirements (E)

(E) Qualification

·         International recognised third level qualifications in accounting.

(E) Experience

·         Minimum five years profession experience in a finance role.

·         Experience of managing the finances for large budgets including the reviewing and preparation of financial reports.

·         Familiarity of procurement procedures and maintenance of asset lists.

·         Experience of working in a supervisory role and in a technical /advisory capacity.

(E) Skills

·         Analytical and policy implementation skills

·         An in-depth knowledge of financial systems and controls.

·         Ability to facilitate training and stimulate learning.

·         Candidates need to be fluent in written and spoken French and English

·         Have strong computer literacy skills in word, excel, internet/email and accountancy packages

(E) Qualities

·         Ability to work on one’s own initiative and operate as part of a team

·         Be flexible to changing requirements that the role may require.

·         Excellent interpersonal and communication skills.

·         High level of reliability, confidentially and honesty

·         Ability to work in a multi-cultural environment

     

 To apply for this position please return the attached application form to jobs@trocaire.ie.  

Closing date for receipt of applications is Wednesday, 4th May 2011. 



 

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