Procurement Adviser (Project Implementation Unit)
Ministry of Finance / Planning and Financial Management Capacity Building Program (PFMCBP)
Location: Dili, East Timor
Last Date: December 15, 2010
Email: firstname.lastname@example.org (Reference:
DEMOCRÁTICA DE TIMOR-LESTE
Financial Management Capacity Building Program
(Project Implementation Unit) PFMCBP
The consultant will advise and assist the Senior Program Manager in planning and
carrying out procurement activities in accordance with PFMCBP Legal Agreements
and WB Procurement Guidelines. The Procurement Adviser will ensure effective,
efficient, transparent and accountable procurement of goods and works as well as
selection of consultants across the full program, including timely and efficient
work planning, coordination with relevant technical/work units, procurement
monitoring and evaluation, and reporting.
Senior Program Manager-PFMCBP
Procurement Technical Support Officer
10th January 2011
to June 2011 with the possibility of an extension to December 2012
Program Implementation Unit – PFMCBP
Ministry of Finance, Dili, East Timor
Master’s degree in a relevant field (Commerce, Accounting, Economics, Business,
IT, Administration, Law, or related field).
least ten years progressive experience in procurement, including experience in
selection and hiring of consultants and procurement of goods based on standard
bidding documents as applicable.
Familiar with the World Bank/IDA procurement guidelines and procedures or
demonstrated capacity to rapidly gain familiarity.
Previous procurement experience with an international development agency will be
interpersonal skills. Strong collegial spirit and demonstrated ability to work
well as a member of a multicultural team
Experience in working with senior officials.
analytical skills and sound knowledge of project management competencies.
Fluency in English and good communication skills.
meeting all the selection criteria above will be considered.
The Ministry of
Finance of the Government of the Democratic Republic of Timor-Leste is looking
to recruit a Procurement Adviser (International) for its Planning and Financial
Management Capacity Building Program (PFMCBP).
The PFMCBP is a
five-year technical assistance program supported by a grant from the
International Development Association and a co-financing Multi-Donor Trust Fund.
The Program started in late 2006, and is scheduled to close in July 2011. The
PFMCBP provides technical assistance to
sustainably strengthen planning, budgeting, public expenditure management and
revenue administration for growth and poverty reduction, with emphasis on
efficiency, effectiveness, accountability, integrity, service culture, and
The PFMCBP has assisted the Government of Timor-Leste take
forward an important reform agenda. Key achievements include implementation of a
major reorganization of the Ministry of Finance; strengthening public
expenditure management through simplification and strengthening of treasury
systems and processes, and increased delegation of authority to line ministries;
improved revenue management, including increased transparency in tax
administration and reinforcing Petroleum Tax administration; and a gradual
improvement in macroeconomic planning. There are important challenges ahead as
the Ministry of Finance implements a strong reform program in a capacity
constrained environment. The PFMCBP itself has a challenge to build capacity and
enable an increased transfer of responsibility to Timorese public servants.
The Ministry of
Finance is responsible for the strategic management of the PFMCBP, through its
Consultative Council for Financial Management (CCFM), interchangeably known as
the Senior Management Committee) chaired by the Minister of Finance. There is a
dedicated Program Implementation Unit (PIU) that is responsible for day-to-day
program management and implementation which has
been integrated recently into the newly established Directorate General for
Scope of Services
Adviser will assist the Senior Program Manager in managing and implementing the
procurement functions of the PIU-PFMCBP. The position will:
Interact with all technical units
and provide support in preparation and update of the Implementation Action Plan
(IAP) and Procurement Plan (PP).
Advise on appropriate procurement
procedures that best suit the Program’s needs within the agreed Procurement Plan
and in accordance with PFMCBP Legal Agreements.
Help prepare Terms of Reference;
Specifications; Requests for Proposals/bidding documentation for all procurement
activities and selection of consultants and firms.
Ensure timely publications of
Specific Procurement Notices, Expressions of Interest and Request for Proposals
Coordinate the Evaluation
Committee’s meetings and record minutes.
Monitor implementation of the
PFMCBP Procurement Plan and update as required.
Ensure that all PIU procurement is
carried out in accordance with PFMCBP legal agreements, World Bank/IDA
Procurement Guidelines, Selection and
Employment of Consutants Guidelines, Government regulations.
Review and update the section on
Procurement of the PFMCBP Operations Manual, with the concurrence of the World
Establish and maintain within the
PIU a procurement filing system, ensuring that appropriate documentation is
included in each procurement file.
Assist Senior Program Manager to
compile periodic reports on consultants’ outputs.
Work in coordination with the
Financial Management Adviser International in managing all contractual payments,
disbursements, and internal and external audits and help prepare quarterly
reports to the World Bank.
Assist the Senior Program Manager in the negotiation of contracts
with selected consultants and in the preparation of required documents based on
WB sample or standard bid docs/ evaluation reports that will be submitted to the
World Bank for their clearance and “no objection” (NOL).
Assist the Program Manager with facilitating supervision missions
undertaken by the donors of the Program.
Provide backup to the PIU’s Financial Management Adviser when
necessary and take the lead for the procurement module in FMIS.
Assignment Workplan within four weeks of commencement.
Coordinated and up to date Procurement Plan for PFMCBP.
Quarterly updates on the implementation of the Procurement Plan.
Contribution to report against performance management system for
consultants every three months
Monthly, Quarterly and Annual Progress Reports to Senior Program
Manager reporting against agreed Work Plan
Assist in the recruitment of consultants including posting and
dissemination of vacancy post announcements using available media forms
Prepare Consultants’ Selection reports that will be submitted to
the World Bank for their clearance and approval (NOL).
On-demand report on Procurement work and status, as will be
required by the Program, the Ministry of Finance and/or the PFMCBP donors,
including the World Bank
Updates to the Procurement section of the PFMCBP Operations
Manual for the use by the PIU-PFMCBP
Simplified and user-friendly Procurement filing system for use by
End of Assignment report to the Senior Program Manager no later
than 10 working days prior to the end of contract.
Performance of the
Procurement Adviser will be assessed by the Senior Program Manager in accordance
with the performance review framework for advisors in place in the Ministry.
There is probation
period of three months.
Applications must be sent to our Programme Implementation
Officer-PFMCBP at email address,
by 5.30pm (Dili time) on the 15th December 2010.
Applications should include a covering letter and a detailed resume of no more
than 7 pages. All applicants must also complete the Competency Framework Matrix
below delineating how they have met the requirements. We do not expect that you
would just cut and paste from your resume but rather explain concisely and
succinctly how you have met these competences, possibly providing brief examples
short-listed candidates will be contacted.
Please note that we are aiming to undertake interviews on the 16th
and 17th December 2010 so candidates are advised to apply as soon as
Competency Framework for the Position of
(International) Project Implementation Unit
Please describe how you have met these competencies
Master’s degree in a relevant field (Commerce, Accounting, Economics,
Business, IT, Administration, Law, or related field).
At least eight
years progressive experience in procurement, including experience in
selection and hiring of consultants and procurement of goods based on
standard bidding documents as applicable.
the World Bank/IDA procurement guidelines and procedures or demonstrated
capacity to rapidly gain familiarity.
procurement experience with an international development agency will be an
interpersonal skills. Strong collegial spirit and demonstrated ability to
work well as a member of a multicultural team
working with senior officials.
skills and sound knowledge of project management competencies.
English and good communication skills.
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