Senior Project Accountant

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Position Title: Senior Project Accountant

Status: Open (currently receiving applications)

Vacancy #: 214
Unit: Asia - Regional Finance Unit
Location: Asia Regional Office, Bangkok, Thailand
Reporting to: Group Finance Manager
Work percentage: 100%
Function group: P1

Expected start date: 01 February 2011
Type of contract: Fixed-term (until 31 January 2013)
Closing date: 02 January 2011

BACKGROUND
This position is part of the Finance team in IUCN Asia Regional Office based in Bangkok and reports directly to the Project Manager/s, the Group Finance Manager and additionally to the Director Finance, Asia and the Project Director. The senior project accountant will assist the project manager/s with the overall financial management of, and contract compliance for specific projects.

The main responsibilities of this position include budgeting, cash flow monitoring, processing of payments, compliance with donor guidelines, dissemination of donor guidelines to partners, together with financial guidelines where necessary, preparation of management and donor reports, calculation of staff time charge rates, timesheets, travel payments, checking and filing of documents and generally facilitating the implementation of the project.

The minimum basic monthly salary for this position is USD 1,844 with a comprehensive health & life insurance and other benefits.

SPECIFIC DUTIES AND RESPONSIBILITIES
1. Maintain project specific file with updated documentation including agreement/s, budgets, reports, Internal Agreements, staff time sheets , correspondence with donor, implementing partners, contractors and other relevant documents;
2. Review expenditure vouchers to ensure compliance with donor guidelines and IUCN policies and procedures;
3. Ensure that reports from implementing partners, sub contractors, consultants and others are received in accordance with schedules in agreements, are in compliance with donor and IUCN guidelines. The senior project accountant should correspond with the partners, implementing partners, consultants as necessary.
4. Review and reconcile expenditure claims (and supporting vouchers) from hosting agencies and / or any implementing partners and reconcile with advances made;
5. Correspond with hosting partner, sub contractors and consultants on any matters related to compliance, and accuracy of expenditure and reports, timeliness of reports;
6. Ensure all payments and journal vouchers are prepared in timely manner for entry into the accounting system;
7. Monitor cash flows and ensure funds are available at all times to meet requirements. This includes preparing and sending funds requests to the donor/s in accordance with the agreement;
8. Receive, review and prepare / request funds transfers to implementing partners in accordance with agreements, budgets, expenditure reports and cash flow forecasts;
9. Prepare, maintain and disseminate staff time charge rates for IUCN staff as required;
10. Receive timesheets and prepare staff time charges for approval by the Project Manager. (Note, initially this may involve receiving staff time invoices for checking against internal agreements prior to approval by the Project Manager);
11. Maintain lists for equipment purchased for the project, disseminate to project manager, partners, implementing agencies as required, and undertake occasional validation stock takes (at least annually);
12. Maintaining the level of effort data, and prepare reports to the Project Manager, donor and other parties as required in the agreements;
13. On a monthly basis, calculate the overhead fee in accordance with the agreement and obtain necessary approval for processing. (Note: this includes calculating the sharing of overhead with the project partner);
14. Perform reconciliation of project bank account/s, and project balance sheet accounts on a monthly basis and prepare adjusting entries as required;
15. Prepare and disseminate project management reports for the Project Manager and Project Director at least monthly or as required;
16. Prepare financial and other reports and send to the donor in accordance with the reporting schedule set out in the donor agreement;
17. Correspond with the donor, implementing partners, sub contractors, consultants and others in relation to financial and contract management issues;
18. Monitor exchange rate fluctuations and advise the Project Manager and Project Director on the impact on the project budget and activities;
19. Update budget with actual expenditures each month, monitor expenditure trends and advise the Project Manager accordingly;
20. Undertake budget reviews and the preparation of the annual budget and work plan in consultation with the Project Manager;
21. Prepare consultancy contracts, travel arrangements and other project related activities as required by the Project Manager or Project Director;
22. Provide input into the preparation of all implementation agreements with partners, sub contractors, consultants and others to ensure IUCN and donor guidelines on expenditures, reporting, assets, insurances and other matters are addressed;
23. Maintain up to date copies of donor guidelines and disseminate specific details to be observed to project management team, implementing partners, project and IUCN staff as necessary;
24. Maintain a timetable for all project agreements (donors, implementing partners, and consultants), showing commencement and end dates, reporting timelines, audit requirements and the like, and monitor receipt of reports against the schedule. Prepare reports to the Project Manager / Project Director as required;
25. Visit project sites, including those of hosting agencies and implementing partners to review expenditure records, contracts, timesheets and other support documents, conduct trainings in IUCN policies and procedures, donor guidelines, taxation and other compliance related matters;
26. Arrange and manage internal and external audits of the project finances in accordance with IUCN policies and procedures and donor requirements;
27. Undertake other duties as required from time to time by the Director Finance.

REQUIREMENTS
• The successful candidate must be eligible for membership of an internationally accredited accounting body.
• The candidate should possess at least 3 years of experience in a relevant position, preferably in an international organization.
• The position requires the Project Accountant to be able to read and interpret contract terms and conditions in the English language and to be able to communicate those conditions to third parties.
• A good knowledge of and work experience in contract administration will be a distinct advantage.
• Working experience with various accounting packages and / or ERP systems will be an advantage while proficiency in the use of MS Excel and PowerPoint is essential.
• Excellent command of the English language is a must.
• The position will require occasional travel.

APPLICATIONS
Applicants are requested to apply online through the HR Management System by clicking at http://hrms.iucn.org/iresy/index.cfm?event=vac.show&vacId=214 , and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST).

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

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IUCN, the International Union for Conservation of Nature, was founded in 1948 and brings together over 1,100 members (States, government agencies, NGOs and affiliates) and some 11,000 scientists and experts from 181 countries in a unique worldwide partnership. Its mission is to influence, encourage and assist societies throughout the world to conserve the integrity and diversity of nature and to ensure that any use of natural resources is equitable and ecologically sustainable. Within the framework of global conventions IUCN has helped over 75 countries to prepare and implement national conservation and biodiversity strategies. IUCN has approximately 1,100 staff, most of whom are located in its regional and country offices while some 150 work at its Headquarters in Gland, Switzerland. IUCN is an equal opportunity employer and welcomes applications from qualified women and men.

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