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Program Coordinator – Education Support Program (ESP)
Open Society Foundations
Last Date: February 8, 2011
Email: recruitment-ESP@osf-eu.org (Reference:
Program Coordinator –
Education Support Program (ESP)
(Full-time, based in London)
The Open Society Foundations work to
build vibrant and tolerant democracies whose governments are accountable to
their citizens. To achieve this mission, the Foundations seek to shape public
policies that assure greater fairness in political, legal, and economic systems
and safeguard fundamental rights. On a local level, the Open Society Foundations
implement a range of initiatives to advance justice, education, public health,
and independent media. At the same time, we build alliances across borders and
continents on issues such as corruption and freedom of information. The
Foundations place a high priority on protecting and improving the lives of
people in marginalized communities.
Investor and philanthropist George
Soros established the Open Society Foundations, starting in 1984, to help
countries make the transition from communism. Our activities have grown to
encompass the United States and more than 70 countries in Europe, Asia, Africa
and Latin America. Each Foundation relies on the expertise of boards composed
of eminent citizens who determine individual agendas based on local priorities.
Support Program (ESP) is a global Program that operates in Asia, Africa, North
America, South America, and Europe. ESP works collaboratively and co-funds
Programs with twenty national and regional foundations. Additionally, ESP
cooperates with a network of over 200 organizations in the Open Society
Foundations’ education universe, utilizing a plethora of competencies to further
its’ mission in education; policy research and knowledge production, advocacy,
demonstration piloting, network-building, capacity building and resource
mobilization. Additionally, ESP staff are spread across a range of locations;
London, Budapest, New York, Cluj, Monrovia, Bishkek and Sarajevo.
The priorities of the Education
Support Program (ESP) are shaped by a mission to further education justice. This
provides a largely ‘political’ lens through which to address issues of
inequality and discrimination within the education sector while attending to
inherent systemic, professional and resource challenges. Over the past three
years the program has developed and is strengthened by a high level of
convergence with national foundations around key objectives, a reputation as a
critical voice within the sector internationally and strong partnerships on the
ground that lead to concrete outcomes.
ESP wishes to
recruit a Program Coordinator (PC) based in London to support and coordinate the
growing portfolio of work being managed out of the London office. The post will
also help to coordinate between the New York and Budapest offices, ensuring
ESP’s coherence amongst and between Open Society Foundations’ entities including
the national and regional foundations. Working closely with London-based
colleagues, the PC will provide particular support to ESP Privatisation in
Education Research Initiative (PERI) and coordinate its work in conflict and
crisis-affected countries, as well as working closely with the Program Director
and Deputy Director (both based in London) to manage staff workload through the
Grants management including
preparation of pre-grant documentation and grant contracts, maintaining filing
system, entering data onto the Open Society Foundations’ grant management
database and requesting and reviewing payments, narrative and financial
Assist in coordinating ESPs Grants,
including releasing calls for proposals, answering questions and providing
guidance to potential applicants, communicating with experts reviewing
proposals, ensure proposal eligibility, and coordinate the awards process.
Develop and draft individual and
institutional consultancy contracts, ensuring legal and organizational
Coordinate regular updates to the
Education Support Program page on the Open Society Foundations’ web site in
cooperation with the Communications Department.
Provide support to ESP colleagues
on the use of PoINT; ESP’s work planning and management tool.
Working with the ESP colleagues in
Budapest, collect, organize and summarize program statistics and budget
information, survey information and reports from the grantees and ESP PoINT
Take and write up notes at meetings
including General Education Sub Board meetings.
Serve as an informational resource
for grantees, partners and others interested in ESP programs, responding to
their requests for information.
Assist in development of ESP
program updates for distribution to the Advisory Board and within the Open
Provide support to ESP’s
Privatisation in Education Research Initiative (PERI), which is managed from
the London office, including coordination of media activities, research work
and conference organizing, as well as website maintenance.
Provide coordination support to ESP
work in conflict and crisis affected states, including the monitoring and
documentation of OSI lessons in such contexts, organizing training and
developing network-wide resources.
Assist staff in coordinating
specific initiatives as assigned.
Serve as liaison with
administrative, legal, finance and grants departments within the Open Society
Manage consultant travel
arrangements, coordinate and arrange payments and reimbursements.
Coordinate payments/invoices and
general departmental bills.
Working with the General Education
Sub Board Secretary, organize Advisory Sub-Board meetings, special events and
international meetings including coordinating itineraries, arranging
accommodation, travel and other logistics.
Schedule appointments, conference
calls, local meetings and organize Education Support Program staff travel
including visa request letters.
Draft/edit correspondence letters,
memos and reports.
Maintain and update electronic and
hard copy of departmental files and calendar of events.
Manage department mail and
couriers, general copying and faxing.
Provide administrative assistance
to the Program Director.
Other projects as assigned.
Experience and Skills:
Postgraduate degree in a relevant
area such as education, refugee studies, international relations,
international development, political science.
Demonstrable experience in a
programmatic capacity in the charity sector, ideally focused on advancing
education in developing countries.
Experience of website management
and new media.
Prior office experience with focus
in one or more of the following: communications, event organization, grant
management, contract management.
Commitment to programs addressing
the needs of children.
Ability to listen and communicate
clearly and effectively with people from diverse cultures and backgrounds.
Ability to work both independently
and cooperatively, as a team member, on multiple issues and projects.
Facilitate communication and
collaboration with a broad range of internal and external stakeholders.
High level of computer literacy,
especially Excel, Microsoft Word, Outlook and database packages.
Strong verbal and writing English
Good problem-solving skills and
ability to work on own initiative.
Able to work well under pressure
and juggle conflicting responsibilities
Knowledge of relevant foreign
language(s) is a plus, particularly Arabic, French, Spanish, Portuguese,
Turkish and Urdu.
Please send a short cover letter
(with ref: ESP-COORD in the subject line), your CV and a writing sample to:
by Tuesday 8th February 2011
£30k-£35k per annum commensurate with skills and experience. Excellent Benefits
Due to the large volume of applicants
expected – only those candidates selected for interview will receive
No phone calls, please. The
Open Society Foundations is an Equal Opportunity Employer.
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